Bulge Bracket Investment Banks

Posted 7 days ago

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**Senior Executive Assistant** Manage complex calendars, coordinate meetings, and handle travel logistics for senior stakeholders. Screen requests, prioritize tasks, and maintain confidentiality. Process expenses, assist with staff onboarding/offboarding, and produce high-quality correspondence. Requires 5+ years of admin experience, exceptional organizational skills, and proficiency in Microsoft Office. Must have proven experience interacting with senior management. Preference given to those with MD-level support experience.

Compensation: Not specified
City: Bengaluru
Country: India

Full Job Description

Location: Bengaluru, Karnataka, India

As an India Executive assistant in the CFS team in Infrastructure Platforms team within our organization, you will be responsible for maintaining complex and detailed calendars, screening incoming requests, and managing the coordination and logistics of both internal and external meetings

Job responsibilities

Maintain complex and detailed calendars
Screen incoming request and determine the level of priority, while using caution in dispensing information
Manage the coordination and logistics of both internal and external meetings
Arrange and coordinate complicated domestic and international travel
Organize all aspects of internal and external events, including catering and transportation
Process invoices and T&E expense claims, ensuring all policies are followed and items are processed within provided guidelines
Assist with staff on-boarding and off-boarding, which includes requesting equipment setup and system access
Produce high quality emails and messages to individuals at all levels of the organization
Maintain department documents, including current organizational charts and Executive Bios
Handle regular activities without prompting, and advise in advance with issues or delays
Assist in editing spreadsheets and presentations, including printing and binding, for client meetings

Required qualifications, capabilities, and skills

At least five years of administrative experience

Advanced ability to organize

Discretion and good judgment in confidential situations, and proven experience interacting with senior management

Strong interpersonal, written, and oral communication skills

Strong proficiency in Microsoft Office

Excellent telephone etiquette and ability to manage competing priorities i.e. calendar management

Preferred qualifications, capabilities, and skills

Experience supporting at the Managing Director level (or equivalent) or above

CFS India Executive Assistant

Full Job Description

Location: Bengaluru, Karnataka, India

Job responsibilities

Maintain complex and detailed calendars
Screen incoming request and determine the level of priority, while using caution in dispensing information
Manage the coordination and logistics of both internal and external meetings
Arrange and coordinate complicated domestic and international travel
Organize all aspects of internal and external events, including catering and transportation
Process invoices and T&E expense claims, ensuring all policies are followed and items are processed within provided guidelines
Assist with staff on-boarding and off-boarding, which includes requesting equipment setup and system access
Produce high quality emails and messages to individuals at all levels of the organization
Maintain department documents, including current organizational charts and Executive Bios
Handle regular activities without prompting, and advise in advance with issues or delays
Assist in editing spreadsheets and presentations, including printing and binding, for client meetings

Required qualifications, capabilities, and skills

At least five years of administrative experience

Advanced ability to organize

Discretion and good judgment in confidential situations, and proven experience interacting with senior management

Strong interpersonal, written, and oral communication skills

Strong proficiency in Microsoft Office

Excellent telephone etiquette and ability to manage competing priorities i.e. calendar management

Preferred qualifications, capabilities, and skills

Experience supporting at the Managing Director level (or equivalent) or above

CFS India Executive Assistant

Senior Executive Assistant

Full Job Description

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