Posted 6 days ago
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**Senior Executive Assistant** - Provide advanced administrative support to multiple executives and investment professionals within Fidelity's Brokerage Client Services organization. Key responsibilities include calendar management, meeting coordination, travel planning, expense reporting, communication, event planning, and purchasing supplies. Requires 3+ years of executive administrative experience, outstanding organizational skills, strong communication and teamwork abilities, and proficiency in Microsoft Office Suite. Fidelity offers competitive compensation, benefits, and a diverse, inclusive workplace. This role requires full-time onsite presence, pending future phase adjustments. Applicants should apply directly through the job portal, with the application window closing when the position is filled or unposted.
- Compensation
- $60,000 – $92,000 USD
- City
- Not specified
- Country
- Not specified
Currency: $ (USD)
Full Job Description
Job Description:
Note: Fidelity will not provide immigration sponsorship for this position.
The administrative staff at Fidelity plays a vital role in the company's success, and the individuals serving in these positions are recognized by their colleagues as key members of the team. Excellent communication and organizational skills will be constantly put to the test, as will the ability to balance multiple tasks simultaneously, work through unknowns while working in a dynamic, fast-paced business environment.
The Role:
Provide advanced and diverse administrative support within the Brokerage Client Services organization. This support will include:
- Provide all aspects of support (e.g., proactive calendar management, meeting coordination, trouble shooting of conflicts and potential obstacles, domestic and international travel planning and expense reporting) for multiple executives and investment professionals
- Manage daily workflow of expected and unexpected requests and commitments to ensure accuracy, efficiency and timeliness
- Communicate on behalf of all levels of leadership both internally and externally
- Develop and maintain working relationships across business units to facilitate efficiency and problem solving
- Engage with team members to advance best practices and cross-train on new and existing tools
- Purchase supplies for the business, events, and associates
- Prepare and plan for events, both onsite and offsite- including site wide event planning, quarterly team offsites and meeting coordination
- Driving culture and community by coordinating group-related activities and events
The Expertise and Skills You Bring:
This position requires an experienced administrative assistant who demonstrates professionalism, maturity, enthusiasm, initiative and a high level of energy.
- 3 plus years of executive administrative experience preferred.
- Strong organizational, time-management, prioritization and project management skills. Ability to successfully build relationships and interact positively and effectively across multiple levels. Excellent written and verbal communication skills. Focus on accuracy and attention to detail.
- Collaboration, creativity, flexibility, and teamwork in scheduling meetings
- Experience in managing sensitive and confidential information
- Initiative and follow through to identify and resolve potential obstacles or conflicts and provide immediate resolution and/or alternatives
- Strong Microsoft Outlook, Word, PowerPoint, Excel and MS Teams skills
- The ability to lift and move 50lbs
- A flexible teammate, willing to get involved and assist the work of the larger team across a variety of other duties, including backing-up peers
- A bachelors degree preferred or related work experience
Fidelitys Onsite Working Model
Fidelity is transitioning to a full-time onsite working model through a phased rollout across regions and roles. Currently, some roles and locations require 100% onsite presence, while others require less. Onsite expectations are likely to evolve as the rollout continues. This transition does not apply to fully remote roles.
Placement in the range will vary based on job responsibilities and scope, geographic location, candidates relevant experience, and other factors.
Base salary is only part of the total compensation package. Depending on the position and eligibility requirements, the offer package may also include bonus or other variable compensation.
We offer a wide range of benefits to meet your evolving needs and help you live your best life at work and at home. These benefits include comprehensive health care coverage and emotional well-being support, market-leading retirement, generous paid time off and parental leave, charitable giving employee match program, and educational assistance including student loan repayment, tuition reimbursement, and learning resources to develop your career. Note, the application window closes when the position is filled or unposted.
Please be advised that Fidelitys business is governed by the provisions of the Securities Exchange Act of 1934, the Investment Advisers Act of 1940, the Investment Company Act of 1940, ERISA, numerous state laws governing securities, investment and retirement-related financial activities and the rules and regulations of numerous self-regulatory organizations, including FINRA, among others. Those laws and regulations may restrict Fidelity from hiring and/or associating with individuals with certain Criminal Histories.
Certifications:
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Benefits that balance life and work
From our fully paid parent leave to our on-site health and wellness centers, our benefits support the belief that more balance you have, the better you can achieve your goals.
Company overview
Company overview
At Fidelity, we are passionate about making our financial expertise broadly accessible and effective in helping people live the lives they want. We are a privately held company that places a high degree of value in creating and nurturing a work environment that attracts the best talent and reflects our commitment to our associates. We are proud of our diverse and inclusive workplace where we respect and value our associates for their unique perspectives and experience.
Reasonable accommodations
Fidelity will reasonably accommodate applicants with disabilities who need adjustments to participate in the application or interview process. To initiate a request for an accommodation contact the HR Accommodation Team by sending an email to accommodations@fmr.com, or by calling 800-835-5099, prompt 2, option 3.
Equal opportunity employer
Fidelity Investments is an equal opportunity employer. We believe that the most effective way to attract, develop, and retain a diverse workforce is to build an enduring culture of inclusion and belonging.
Applicant screening
At Fidelity, we value honesty, integrity, and the safety of our associates and customers within a heavily regulated industry. Certain roles may require candidates to go through a preliminary credit check during the screening process. Candidates who are presented with a Fidelity offer will need to go through a background investigation and may be asked to provide additional documentation as requested. This investigation includes but is not limited to a criminal, civil litigations and regulatory review, employment, education, and credit review (role dependent). These investigations will account for 7 years or more of history, depending on the role. Where permitted by federal or state law, Fidelity will also conduct a pre-employment drug screen, which will review for the following substances: Amphetamines, THC (marijuana), cocaine, opiates, phencyclidine.
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