Location: Jersey City, NJ, United States

Become an integral part of Internal Audit Corporate Functions - OCFO, CAO and Legal team where you will have the opportunity to work in a fast-paced organization and each day will be unique! This role provides a platform for professional growth and skill enhancement. Be part of a team that is results-oriented, with a focus on attention to detail and quality.

 

As a Senior Executive Assistant, you will need to work well in a team environment, be able to represent the manager/group with professional courtesy and acumen, and deliver flawless work output. Your daily routine also includes interaction with AOC members, and members of the OCFO, CAO and Legal team. You will need to adapt procedures, processes and techniques to complete assignments in line with the department's activities and goals.

 

Job responsibilities

• Maintain complex and detailed calendars
     Screen incoming calls and determine the level of priority, while using caution in dispensing information
     Manage the coordination and logistics of both internal and external meetings
     Arrange and coordinate complicated domestic and international travel
     Organize all aspects of internal and external events, including catering and transportation
     Process invoices and T&E expense claims for team members, ensuring all policies are followed and items are processed within provided guidelines
     Assist with staff on-boarding and off-boarding, which includes requesting equipment setup and system access
     Produce high quality emails and messages to individuals at all levels of the organization
     Maintain department documents, including current organizational charts and Executive Bios
     Handle regular activities without prompting, and advise in advance with issues or delays
     Assist in editing spreadsheets and presentations, including printing and binding, for offsite and townhall meetings 
   

 

 

 

Required qualifications, capabilities, and skills

 

   At least five years of administrative experience
   Advanced ability to organize
   Discretion and good judgment in confidential situations, and proven experience interacting with senior management
   Strong interpersonal, written, and oral communication skills
   Strong proficiency in Microsoft Office
   Excellent telephone etiquette and ability to manage competing priorities i.e. calendar management

 

 

Preferred qualifications, capabilities, and skills

•  Experience supporting at the Managing Director level (or equivalent) or above
•  College degree is a plus

 

Note: This role requires five days in the office (Mon-Fri) and will not support Hybrid options. 

 

Showcase your professional acumen, communication skills and flexibility while delivering flawless work output in this role.