Bulge Bracket Investment Banks

Posted 8 days ago

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**Senior Executive Administrative Assistant, Jersey City, NJ** - Lead complex calendar management, prioritize incoming calls, and coordinate intricate domestic/international travel. - Manage internal/external events, invoice processing within established guidelines. - Maintain departmental documents and produce high-quality emails and presentations. - Minimum 5 years of administrative experience, advanced organizational skills, strong MS Office proficiency. - Discretion in confidential situations, proven senior management interaction experience. - Preferred: College degree, experience supporting Managing Director level (or equivalent) or above. - On-site role: five days in the office, Monday through Friday.

Compensation: Not specified
City: Not specified
Country: United States

Full Job Description

Location: Jersey City, NJ, United States

Become an integral part of

Corporate Technology team where you will have the opportunity to work in a fast-paced organization and each day will be unique! This role provides a platform for professional growth and skill enhancement. Be part of a team that is results-oriented, with a focus on attention to detail and quality.

As a Senior Executive Assistant in

Corporate Technology, you will need to work well in a team environment, be able to represent the manager/group with professional courtesy and acumen, and deliver flawless work output. Your daily routine also includes interaction with various executive level internal clients across the lines of businesses. You will need to adapt procedures, processes and techniques to complete assignments in line with the department's activities and goals.

Job responsibilities

Maintain complex and detailed calendars

Screen incoming calls and determine the level of priority, while using caution in dispensing information

Manage the coordination and logistics of both internal and external meetings

Arrange and coordinate complicated domestic and international travel

Organize all aspects of internal and external events, including catering and transportation

Process invoices and T&E expense claims for team members, ensuring all policies are followed and items are processed within provided guidelines

Assist with staff on-boarding and off-boarding, which includes requesting equipment setup and system access

Produce high quality emails and messages to individuals at all levels of the organization

Maintain department documents, including current organizational charts and Executive Bios

Handle regular activities without prompting, and advise in advance with issues or delays

Assist in editing spreadsheets and presentations, including printing and binding, for client meetings

Required qualifications, capabilities, and skills

At least five years of administrative experience

Advanced ability to organize

Discretion and good judgment in confidential situations, and proven experience interacting with senior management

Strong interpersonal, written, and oral communication skills

Strong proficiency in Microsoft Office

Excellent telephone etiquette and ability to manage competing priorities i.e. calendar management

Preferred qualifications, capabilities, and skills

Experience supporting at the Managing Director level (or equivalent) or above

College degree is a plus

Note: This role requires five days in the office (Mon-Fri) and will not support Hybrid options.

Showcase your professional acumen, communication skills and flexibility while delivering flawless work output in this role.

Full Job Description