Job responsibilities 

• Review board and committee papers for completeness, quality, and agenda compliance.
• Prepare board and committee meeting agendas in conjunction with the client.
• Maintain and update board and committee meeting calendars.
• Attend meetings and draft accurate minutes and action lists.
• Draft ad hoc written resolutions as required.
• Prepare notices and ancillary documentation for AGMs/OGMs and draft related minutes.
• Organise EGMs, coordinating with notaries and client legal advisors on documentation.
• Collect and track required signatories in line with legal and regulatory requirements.
• Prepare statutory and regulatory filings across EMEA (Luxembourg, Ireland, UK, Jersey, Guernsey).
• Ensure compliance with operational risk processes/controls and support audit planning and coordination.

Required Qualifications, Skills and Capabilities 

• Experience providing corporate governance / company secretarial support to boards and committees.
• Proven ability to draft meeting minutes, action logs, and written resolutions.
• Working knowledge of statutory and regulatory requirements impacting governance activities.
• Experience preparing AGM/OGM notices and supporting shareholder meeting processes.
• Experience coordinating EGMs with external stakeholders (e.g., legal advisors, notaries).
• Experience preparing statutory and regulatory filings across EMEA jurisdictions.
• Strong attention to detail with ability to quality-check governance papers for accuracy/completeness.
• Strong organization and time management to deliver to multiple deadlines.
• Understanding of operational risk processes & controls and ability to identify/remediate issues.
• Ability to maintain databases and document management systems per agreed procedures.

Preferred Qualifications, Skills and Capabilities 

• Qualification in company secretarial/corporate governance (e.g., CGI/ICSA) or equivalent.
• Experience reviewing work of other team members for accuracy and control.
• Experience supporting domiciliation/registered office services (e.g., mailbox monitoring).
• Exposure to governance and filings across Luxembourg, Ireland, UK, Jersey, and Guernsey.
• Confidence attending meetings and acting as proxy holder / providing meeting bureau support.
• Experience supporting audit planning and coordination.