Bulge Bracket Investment Banks

Posted 14 days ago

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**Litigation Specialist II** in Chicago, IL: Coordinate legal teams (HR Law, Litigation, GIRE), supporting regulatory and dispute matters. Manage workflows, create/analyze Excel-based tools, organize events, and streamline processes. Needs 3+ years in executive assistant or related roles. Must be tech-savvy and excellent with MS Office. Non-degreed applicants considered.

Compensation: Not specified
City: Chicago
Country: United States

Full Job Description

Location: Chicago, IL, United States

Join a high-impact Litigation function supporting critical regulatory, investigation, and dispute matters across the region. In this role, youll be a trusted partner to attorneys and legal professionals, enabling smooth execution of day-to-day operations in a fast-paced environment. Youll bring strong judgment, attention to detail, and a proactive mindset to anticipate needs and remove roadblocks. If you thrive on coordination, problem-solving, and collaboration across global teams, this role offers meaningful visibility and ownership.

As a Legal Specialist for Litigation in the Litigation team, you provide operational and coordination support to approximately 60 attorneys across HR Law, Litigation, and Government Investigations and Regulatory Enforcement (GIRE). You will partner closely with legal teams to streamline workflows, support regulatory and litigation-related activities, and manage key business processes. This role combines administrative support with opportunities to contribute to reporting, coordination, and process improvements, enabling efficient execution in a fast-paced, globally connected environment.

Job Responsibilities

Support day-to-day operations for legal teams, coordinating activities, priorities, and deliverables across multiple stakeholders
Coordinate scheduling and meeting logistics across global teams, ensuring alignment and efficiency
Create, manage, and enhance Excel-based trackers, reports, and coordination tools to support business insights
Organize and support internal and external meetings and events, including logistics and materials preparation
Arrange and coordinate travel logistics while ensuring compliance with firm policies and budget guidelines
Manage expense tracking and invoice processing, ensuring accuracy and timely completion
Support onboarding and offboarding activities, including system access and equipment coordination
Support legal, regulatory, and operational projects by tracking progress and maintaining documentation
Prepare and refine materials (presentations, reports, trackers) for business use
Identify opportunities to streamline processes and improve team workflows
Proactively communicate risks, issues, or delays to support efficient execution

Required Qualifications, Capabilities, and Skills

Experience (including prior to a career break) in business management, executive assistant, legal analysis/operations or a related field.
Experience coordinating complex schedules and workflows across multiple stakeholders and time zones.
Strong analytical and research skills, with the ability to interpret complex information.
Excellent written and verbal communication skills, with the ability to present information clearly and concisely.
Detail-oriented with strong organizational and project management skills.
A proactive self-starter with the ability to work independently, problem-solve and manage competing priorities.
Positive, common-sense attitude with a strong desire to learn and collaborate with team members in person and across remote locations.
Flexibility and adaptability to change, including technological, with the ability to pivot quickly.
Proficiency in Excel and Microsoft Office tools, with the ability to build and maintain trackers and reports
Strong coordination and organizational skills with the ability to manage multiple priorities simultaneously

Preferred Qualifications, Capabilities, and Skills

College degree preferred, but not required.
Experience in the financial services industry or a highly regulated environment.
Familiarity with litigation processes and procedures.
Experience with data analysis and reporting tools.
Interest in and dexterity with AI tools.
Experience building or maintaining reporting tools or dashboards (Excel or similar tools).
Exposure to legal operations, litigation support, or regulatory environments.

Support Litigation attorneys with complex administrative and substantive tasks across the region.

Full Job Description

Location: Chicago, IL, United States

Job Responsibilities

Support day-to-day operations for legal teams, coordinating activities, priorities, and deliverables across multiple stakeholders
Coordinate scheduling and meeting logistics across global teams, ensuring alignment and efficiency
Create, manage, and enhance Excel-based trackers, reports, and coordination tools to support business insights
Organize and support internal and external meetings and events, including logistics and materials preparation
Arrange and coordinate travel logistics while ensuring compliance with firm policies and budget guidelines
Manage expense tracking and invoice processing, ensuring accuracy and timely completion
Support onboarding and offboarding activities, including system access and equipment coordination
Support legal, regulatory, and operational projects by tracking progress and maintaining documentation
Prepare and refine materials (presentations, reports, trackers) for business use
Identify opportunities to streamline processes and improve team workflows
Proactively communicate risks, issues, or delays to support efficient execution

Required Qualifications, Capabilities, and Skills

Experience (including prior to a career break) in business management, executive assistant, legal analysis/operations or a related field.
Experience coordinating complex schedules and workflows across multiple stakeholders and time zones.
Strong analytical and research skills, with the ability to interpret complex information.
Excellent written and verbal communication skills, with the ability to present information clearly and concisely.
Detail-oriented with strong organizational and project management skills.
A proactive self-starter with the ability to work independently, problem-solve and manage competing priorities.
Positive, common-sense attitude with a strong desire to learn and collaborate with team members in person and across remote locations.
Flexibility and adaptability to change, including technological, with the ability to pivot quickly.
Proficiency in Excel and Microsoft Office tools, with the ability to build and maintain trackers and reports
Strong coordination and organizational skills with the ability to manage multiple priorities simultaneously

Preferred Qualifications, Capabilities, and Skills

College degree preferred, but not required.
Experience in the financial services industry or a highly regulated environment.
Familiarity with litigation processes and procedures.
Experience with data analysis and reporting tools.
Interest in and dexterity with AI tools.
Experience building or maintaining reporting tools or dashboards (Excel or similar tools).
Exposure to legal operations, litigation support, or regulatory environments.

Support Litigation attorneys with complex administrative and substantive tasks across the region.

Litigations Specialist II

Full Job Description

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