Location: Washington, DC, United States

Become an integral part of the Corporate Responsibility (CR) team where you will have an opportunity to work alongside a team of dedicated professionals focused on generating authentic and durable social impact. 

As an Executive Assistant within CR, you will need to work well in a fast-paced environment and manage multiple executive portfolios with professional courtesy and acumen. Within CR, you will support two teams within the Global Philanthropy function U.S. Markets and Pillars and Programs and will need to be dynamic in your ability to support multiple workstreams across different teams. Your daily routine will include interaction with senior internal and external stakeholders, requiring a high degree of organization and excellent communication skills.

 

Job Responsibilities

• Managing complex schedules/calendars in a fast-paced and dynamic environment

• Scheduling internal and external meetings in-person and via video conferencing; adjustment and prioritization of important logistics such as reserving conference rooms, meeting and greeting guests, arranging catering, etc.

• Responding and following up on scheduling and calendar inquiries on managers behalf

• Arranging and maintaining staff travel arrangements for both international and domestic travel

• Reconciling and completing expense reports

• Assisting with ad hoc administrative tasks as needed, such as acting as a liaison for office real estate, tech, and IT needs, internal team programming support, and onboarding/new hire support

• Working cooperatively with the other administrative assistants on the team and across the firm, in positive partnership

 

Required qualifications, capabilities, and skills

• 3+ years of experience working in an administrative assistant capacity supporting multiple executives

• High attention to detail and follow through to ensure accuracy and comprehensiveness

• Exceptional verbal, written and interpersonal communication skills and the ability to communicate appropriately and effectively with individuals across all levels of the firm, including executive/C-Suite management

• Highest level of integrity and professionalism to handle sensitive information and work with senior management

• Sound judgment and strong independent problem-solving and collaborative skills

• Positive self-starter with proactive approach, exceptional partnership skills, and excellent time management and prioritization skills

• Mastery of core Microsoft Office applications (Word, Excel, Outlook, SharePoint, PowerPoint) and Zoom

 

Preferred qualifications

• Knowledge of the following systems a plus: Concur, Salesforce, Ariba

   

Note: This role requires five days in the office (Mon-Fri) and will not support hybrid options.

Provide executive administrative support to Global Philanthropy U.S. Markets and Pillars and Programs teams