Location: Tampa, FL, United States

Become an integral part of The Tampa Private Bank Team where you will have the opportunity to work in a fast-paced organization and each day will be unique! This role provides a platform for professional growth and skill enhancement. Be part of a team that is results-oriented, with a focus on attention to detail and quality.

As an Executive Administrative Assistant in Tampa, you will need to work well in a team environment, be able to represent the Team with professional courtesy and acumen, and deliver flawless work output. Your daily routine also includes interaction with various executive level internal clients across the lines of businesses. You will need to adapt procedures, processes and techniques to complete assignments in line with the department's activities and goals.

Job responsibilities
    Maintain complex and detailed calendars
    Screen incoming calls and determine the level of priority, while using caution in dispensing information
    Manage the coordination and logistics of both internal and external meetings
    Arrange and coordinate complicated domestic travel
    Organize all aspects of internal and external events, including catering and transportation
    Process invoices and T&E expense claims for team members, ensuring all policies are followed and items are           processed within provided guidelines
    Assist with staff on-boarding and off-boarding, which includes requesting equipment setup and system access
    Maintain department documents, including current organizational charts and Executive Bios
    Handle regular activities without prompting, and advise in advance with issues or delays
    Assist in editing spreadsheets and presentations, including printing and binding, for client meetings

Required qualifications, capabilities and skills 
    At least five years of administrative experience
    Advanced ability to organize
    Discretion and good judgment in confidential situations, and proven experience interacting with senior                     management
    Strong interpersonal, written, and oral communication skills
    Strong proficiency in Microsoft Office
    Excellent telephone etiquette and ability to manage competing priorities i.e. calendar management

Preferred qualifications, capabilities and skills
    Experience supporting at the Senior Level or above
    College degree is a plus

Note: This role requires five days in the office (Mon-Fri) and will not support Hybrid options. 
 

Showcase your professional acumen, communication skills and flexibility while delivering flawless work output in this role.