Location: Palo Alto, CA, United States

Become an integral part of Commercial and Investment Banking team where you will have the opportunity to work in a fast-paced organization and each day will be unique! This role provides a platform for professional growth and skill enhancement. Be part of a team that is results-oriented, with a focus on attention to detail and quality.

As an Executive Assistant in the Commercial and Investment Bank, you will thrive in a team setting, represent the manager and broader group with professionalism, discretion, and sound judgment, and consistently deliver flawless work. In this role, you will interact daily with senior internal stakeholders across multiple lines of business and adapt procedures, processes, and techniques to complete assignments aligned with departmental priorities, activities, and goals.

Job responsibilities:

• Manage and screen all incoming interactions on behalf of the executive, acting as the primary liaison between leadership, staff, clients, and external stakeholders. 
• Manage complex calendar for Senior Executives in a fast paced and dynamic environment.  
• Work closely with key stakeholders to manage priorities and maintain key documents such as organizational charts.  Track business priorities, take succinct minutes and replay key takeaway and themes from senior meetings. 
• Coordinate and organize senior meetings, draft communications and presentations including agenda setting, material preparation and distribution, coordination of guest speakers, and logistics. Use tools such as LLM and Teams to maximize collaboration and efficiency. 
• Arrange and maintain complex travel plans and itineraries for both international and domestic travel 
• Provide general office support to include phone coverage, printing, backup coverage, floor support, etc.  

Required qualifications, capabilities, and skills

•  At least five years of administrative experience
•  Advanced ability to organize
•  Discretion and good judgment in confidential situations, and proven experience interacting with senior management
•  Strong proficiency in Microsoft Office and application of AI tools
•  Excellent telephone etiquette and ability to manage competing priorities i.e. calendar management
•  Strong interpersonal, written, and oral communication skills

 Preferred qualifications, capabilities, and skills

•  Experience supporting at the Managing Director level (or equivalent) or above
•  College degree is a plus