Accounts Payable Co-Ordinator

Location: London (4 days on-site)

Salary: Up to 33,000 per annum

Contract: 6 months FTC

We are partnering with a fast-growing, design-led workspace provider seeking an Accounts Payable Co-Ordinator to join their finance team during a period of growth and transformation.

This is a hands-on role within a dynamic, multi-site organisation operating across the UK (and with a German portfolio). You will take ownership of a defined portion of a high-volume AP ledger across multiple legal entities, drive process consistency and control, and contribute to automation and continuous improvement initiatives.

About the Role

As Accounts Payable Co-Ordinator you will report into the Accounts Payable Supervisor and play a key operational role in day-to-day AP delivery. You will process and validate invoices, manage supplier relationships, support payment runs, and help maintain a clean, well-controlled ledger while identifying opportunities for automation and AI-supported process improvement.

Key Responsibilities

• Own a defined portion of the AP ledger across multiple legal entities, including end-to-end processing, query resolution and supplier management.
• Process and validate PO and non-PO invoices, applying three-way matching against purchase orders and goods receipts where applicable.
• Operate within agreed delegation of authority and approval routing, ensuring accurate coding and entity allocation.
• Lead supplier statement reconciliations on the largest exposures and resolve price, quantity and delivery discrepancies by liaising with Procurement, Property, Operations and suppliers.
• Act as the AP point of contact for the German portfolio, managing supplier relationships and day-to-day processing (working knowledge of German VAT, invoicing requirements and SEPA payments required; ability to correspond in German preferred).
• Support weekly and ad-hoc payment runs in coordination with Treasury.
• Manage critical and high-value vendor accounts, maintain supplier master data quality (including bank detail controls), and drive down the aged creditor position.
• Contribute to the AP control framework (duplicate payment detection, statement coverage, AP-to-GL reconciliation) and support intercompany processing.
• Contribute to weekly AP reporting and represent AP in cross-functional forums.
• Identify automation candidates across the procure-to-pay workflow and take a practical interest in applying AI tools to recurring AP tasks.
• Support month-end close with a clean AP position, accruals and documented exceptions.

Requirements

• Solid accounts payable experience in a high-volume, multi-entity environment with exposure to the full procure-to-pay cycle.
• Strong working knowledge of three-way matching and confident handling of invoice discrepancies.
• Demonstrable experience contributing to process improvement, automation or system change in a finance setting.
• Strong working knowledge of an ERP system (ideally SAP / SAP Business ByDesign), including supplier master data, invoice processing and payment runs.
• Advanced Excel skills with the ability to interrogate a creditors ledger and explain the numbers.
• Comfortable engaging directly with Procurement, Operations, Property and external suppliers to resolve issues.
• Experience supporting payment runs in coordination with Treasury, including segregation of duties.
• Personable and approachable, with the confidence to liaise effectively with senior stakeholders (including CFOs and FDs).

Strongly Preferred

• Fluent or working knowledge of German (written and verbal) with confidence to handle supplier correspondence.
• Prior experience of German AP (VAT, invoicing requirements, SEPA).
• Experience in property, flexible workspace, hospitality, retail, hotel or other multi-site service sectors.
• Working knowledge of SAP Business ByDesign.
• Familiarity with intercompany processing across multiple legal entities.
• Genuine interest in AI and automation in finance, with practical examples.

Desirable

• AAT, ACCA part-qualified or equivalent professional progression.
• Exposure to bank statement automation and treasury management workflows.