Posted 13 days ago
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**Senior Executive Assistant** Support three executive leaders in Fidelity's Corporate Communications. Manage complex calendars, travel arrangements, and expenses using tools like Outlook, Word, Excel, PowerPoint, Concur, eReview and DocuSign. Thrive in a dynamic, fast-paced environment with outstanding communication, organizational, and multitasking skills. Proficient in vendor management processes and event planning. Demonstrate excellent writing and editing skills along with a polished, professional demeanor. Requires 5+ years of experience in a professional office setting. Deliver high-quality results while ensuring operational efficiency and risk management. Fidelity has a full-time onsite working model.
- Compensation
- $60,000 – $92,000 USD
- City
- Not specified
- Country
- Not specified
Currency: $ (USD)
Full Job Description
Job Description:
Note: Fidelity will not provide immigration sponsorship for this position.
The Role
The administrative staff at Fidelity plays a vital role in the company's success, and the individuals serving in these positions are recognized by their colleagues as key members of the team. The executive assistant will support three leaders of the Corporate Communications team. Excellent communications and organizational skills will be constantly put to the test, as will the ability to balance multiple tasks simultaneously, work through unknowns while working in a dynamic, fast-paced business environment.
The Expertise and Skills You Bring
5 plus years of experience preferably in a professional office environment.
Strong working Microsoft Office experience (Outlook, Word, Excel, and PowerPoint), and have the aptitude to learn new technology and digital tools quickly.
Proficient with Concur, eReview and DocuSign, vendor management processes.
Excellent writing, communication and editing skills, and are attentive to details
Have a polished calm demeanor and professionalism to be proactive and collaborate with management across all levels within Fidelity; as well as the ability to maintain a high level of confidentiality.
Effective time management skills, with ability to prioritize and balance multiple tasks simultaneously, reacting and thinking quickly.
Some event planning, leadership offsites and meeting coordination required.
A self-starter, able to work independently with a strong sense of ownership, involvement, and resolve. Comfort in seeking clarification or resolution when asked to assist with problem solving or troubleshooting issues.
A flexible teammate, willing to get involved and assist the work of the larger team across a variety of other duties, including backing-up peers in Communications.
Seamlessly manage the calendars, expenses and travel plans for three senior communications leaders, including the heads of the Fidelity Newsroom, Regional Communications and Leadership Communications and perform other duties as determined by leaders.
Contribute to the onboarding experience and underlying success of new hires, transfers and other associates and leaders joining Corporate Communications.
Troubleshoot and support with escalations. Field questions from various audiences and direct them to the right people.
Help your assigned teams be more effective and efficient; create high performing teams.
Support new office standards and processes.
Ensure high-quality deliverables without compromising standards, best practices, and risk.
Be agile and flexible in supporting the ever-evolving support model as our business needs continue to change over time.
About Corporate Communications
The Team
Fidelitys Communications organization is responsible for protecting and strengthening the firms reputation, enabling business priorities, and engaging key stakeholders through clear, consistent, and compelling communications.
Fidelitys Onsite Working Model
Fidelity is transitioning to a full-time onsite working model through a phased rollout across regions and roles. Currently, some roles and locations require 100% onsite presence, while others require less. Onsite expectations are likely to evolve as the rollout continues. This transition does not apply to fully remote roles.
Placement in the range will vary based on job responsibilities and scope, geographic location, candidates relevant experience, and other factors.
Base salary is only part of the total compensation package. Depending on the position and eligibility requirements, the offer package may also include bonus or other variable compensation.
We offer a wide range of benefits to meet your evolving needs and help you live your best life at work and at home. These benefits include comprehensive health care coverage and emotional well-being support, market-leading retirement, generous paid time off and parental leave, charitable giving employee match program, and educational assistance including student loan repayment, tuition reimbursement, and learning resources to develop your career. Note, the application window closes when the position is filled or unposted.
Please be advised that Fidelitys business is governed by the provisions of the Securities Exchange Act of 1934, the Investment Advisers Act of 1940, the Investment Company Act of 1940, ERISA, numerous state laws governing securities, investment and retirement-related financial activities and the rules and regulations of numerous self-regulatory organizations, including FINRA, among others. Those laws and regulations may restrict Fidelity from hiring and/or associating with individuals with certain Criminal Histories.
Certifications:
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Benefits that balance life and work
From our fully paid parent leave to our on-site health and wellness centers, our benefits support the belief that more balance you have, the better you can achieve your goals.
Company overview
Company overview
At Fidelity, we are passionate about making our financial expertise broadly accessible and effective in helping people live the lives they want. We are a privately held company that places a high degree of value in creating and nurturing a work environment that attracts the best talent and reflects our commitment to our associates. We are proud of our diverse and inclusive workplace where we respect and value our associates for their unique perspectives and experience.
Reasonable accommodations
Fidelity will reasonably accommodate applicants with disabilities who need adjustments to participate in the application or interview process. To initiate a request for an accommodation contact the HR Accommodation Team by sending an email to accommodations@fmr.com, or by calling 800-835-5099, prompt 2, option 3.
Equal opportunity employer
Fidelity Investments is an equal opportunity employer. We believe that the most effective way to attract, develop, and retain a diverse workforce is to build an enduring culture of inclusion and belonging.
Applicant screening
At Fidelity, we value honesty, integrity, and the safety of our associates and customers within a heavily regulated industry. Certain roles may require candidates to go through a preliminary credit check during the screening process. Candidates who are presented with a Fidelity offer will need to go through a background investigation and may be asked to provide additional documentation as requested. This investigation includes but is not limited to a criminal, civil litigations and regulatory review, employment, education, and credit review (role dependent). These investigations will account for 7 years or more of history, depending on the role. Where permitted by federal or state law, Fidelity will also conduct a pre-employment drug screen, which will review for the following substances: Amphetamines, THC (marijuana), cocaine, opiates, phencyclidine.
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