AI & Data Risk Program Manager

About the role

As a Business Project Manager supporting Vanguards emerging AI Risk organization, you will help shape how we responsibly deliver AI-powered capabilities. This combined Business Project Specialist and Chief of Staff role helps to manage risk governance forums, coordinate high-visibility initiatives, and support the development of clear, aligned, and timely materials for executive audiences. Your work will directly advance Vanguards mission by strengthening oversight, enabling sound decision-making, and ensuring that innovation remains grounded in what serves our clients best.

What youll do

• Lead and support strategic AI Risk program

• Serve as the AI Risk program manager to help stand up a new enterprise AI Risk function, including frameworks, governance, and delivery processes.

• Lead multiple projects or major workstreams from planning through delivery, ensuring progress against scope, budget, and timelines.

• Collaborate with partners across IT and GR&S to maintain alignment and momentum.

• Manage resource and budget planning to support responsible and efficient execution.

• Track key metrics, insights, and portfolio-level reporting to enable data-driven decision-making.

• Share clear updates, address challenges, and influence cross-functional stakeholders.

• Assist with planning and scheduling initiatives to support smooth adoption of new programs.

• Champion organizational change by supporting communication, training, and readiness efforts.

• Act as a Risk Governance Analyst supporting facilitation of the AI Executive Risk Committee, ensuring strong preparation, materials, and follow-through.

Chief of Staff responsibilities

• Support PRAD (Privay, Records, AI, and Data) Risk Chief of Staff needs, including budget coordination, leadership team (LT) meeting support, offsite planning, and Board materials preparation.

• Review outgoing materials to ensure clarity, accuracy, and readiness for enterprise use.

This role is a good fit if you enjoy

• Managing multiple priorities.

• Working through ambiguity.

• Organizing complex work.

• Collaborating across diverse teams.

• Turning ideas into practical, actionable steps.

Youll be successful here if you

• Are comfortable working with leaders and shifting priorities.

• Can balance needs, timelines, and long-term impact.

• Ask thoughtful questions, use data when available, and handle sensitive information responsibly.

What were looking for

• Minimum 8 years of relevant experience, including at least 5 years in business project management, stakeholder engagement, or process optimization.

• Bachelors degree or MBA in Project Management, Business Administration, or related field; graduate degree preferred but not required.

• Experience in investment-related or global/multi-country environments is a plus.

• Knowledge of project management methodologies and tools.

• Exceptional communication, relationship-building, and influence skills.

• Demonstrated ability to develop strategic roadmaps and implement process improvements.

• High proficiency with Microsoft Excel, PowerPoint, Word, and project reporting tools.

• Ability to manage multiple priorities, organize complex work, and adapt in a dynamic environment.

Special Factors

Sponsorship

Vanguard is not offering visa sponsorship for this position.

About Vanguard

At Vanguard, we don't just have a missionwe're on a mission.

To work for the long-term financial wellbeing of our clients. To lead through product and services that transform our clients' lives. To learn and develop our skills as individuals and as a team. From Malvern to Melbourne, our mission drives us forward and inspires us to be our best.

How We Work

Vanguard has implemented a hybrid working model for the majority of our crew members, designed to capture the benefits of enhanced flexibility while enabling in-person learning, collaboration, and connection. We believe our mission-driven and highly collaborative culture is a critical enabler to support long-term client outcomes and enrich the employee experience.