at Macquarie
Investment BankingPosted 4 days ago
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**Executive Assistant - 22572**: Manage directors' schedules, arrange meetings, prepare documents, process payments, organize travel, and assist with portfolio administration. Proven experience (5+ years) in a similar role, exceptional organizational skills, high attention to detail, strong stakeholder management, and intermediate Microsoft Office skills, particularly PowerPoint, required. Join Macquarie's Corporate Operations Group, fostering diversity and inclusion. Hybrid/flexible working options, competitive benefits.
- Compensation
- Not specified
- City
- Sydney
- Country
- Australia
Currency: Not specified
Full Job Description
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Executive Assistant
Additional office locations
Sydney
Job ID
22572
Date
04-Jun-2026
Permanent - Full time, Mid-level
Job category
Administration & Support
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We have a great opportunity an Executive Assistant to support a number of directors and their teams in the Corporate Real Estate team within Business Services of the Corporate Operations Group at Macquarie.
At Macquarie, our advantage is bringing together diverse people and empowering them to shape all kinds of possibilities. We are a global financial services group operating in 31 markets and with 56 years of unbroken profitability. Youll be part of a friendly and supportive team where everyone - no matter what role - contributes ideas and drives outcomes.
What role will you play?
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In your role, you will manage the executive team schedules including arranging meetings and conference calls whilst ensuring meeting packs and presentations are assembled. You will be involved in processing payments, invoices and expense claims alongside accurate scheduling of travel itineraries and day-to-day running of the office. In addition, you will support the team with Portfolio administration.
What you offer
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- 5+ years of experience working in a similar role within the financial services industry or similar sector
- Excellent planning and organisation skills, with an ability to prioritise workloads and navigate conflicting requirements
- Ability to maintain a high level of professionalism and outstanding attention to detail
- Outstanding stakeholder management experience with the ability to liaise, interact, and communicate effectively with stakeholders at senior and executive level.
- Intermediate level of skill and knowledge in Microsoft office particularly PowerPoint.
We love hearing from anyone inspired to build a better future with us, if you're excited about the role or working at Macquarie we encourage you to apply.
What we offer
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At Macquarie, youre empowered to shape a career thats rewarding in all the ways that matter most to you. Macquarie employees can access a wide range of benefits which, depending on employment type, include:
- 1 wellbeing leave day per year
- Up to 5 additional service bonus leave days per year
- Up to 20 weeks paid parental leave for primary caregivers along with 12 days of transition leave upon return to work, and 6 weeks paid leave for non-primary caregivers
- 2 days of paid volunteer leave and donation matching
- Up to 12 months gender affirmation leave, including 6 weeks paid leave
- Access to Employee Assistance Program and wellbeing benefits including skin and health checks, and flu vaccinations
- Access to a wide range of salary packaging options
- Access to a wide range of learning and development opportunities, including reimbursement for professional membership or subscription
- Hybrid and flexible working arrangements, dependent on role
- Reimbursement for work from home equipment
About Corporate Operations Group
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In our Corporate Operations Group, you will work at the heart of Macquarie to deliver for our people, businesses, and their customers. Were a global, collaborative team with deep expertise in technology, data, digital, market services, corporate real estate, business resilience, procurement and global security.
Our commitment to diversity, equity and inclusion
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We are committed to fostering a diverse, equitable and inclusive workplace. We encourage people from all backgrounds to apply and welcome all identities, including race, ethnicity, cultural identity, nationality, gender (including gender identity or expression), age, sexual orientation, marital or partnership status, parental, caregiving or family status, family and domestic violence status, neurodiversity, religion or belief, disability, or socio-economic background. We welcome further discussions on how you can feel included and belong at Macquarie as you progress through our recruitment process. To learn more, contact our team by clicking here.
Our aim is to provide reasonable adjustments to individuals who may need support during the recruitment process and through working arrangements. If you require additional assistance, please let us know in the application process.
