(Legal Secretary)

Linklaters , .

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• Salesforce Matter Explorer
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In English

As a member of the Seoul office, you will provide high-quality secretarial support to our lawyers and play an active role in fostering a collaborative, service-focused culture within the team.

You will be responsible for managing the intake, prioritisation and delivery of work to ensure that the needs and expectations of Lawyers and the Office Manager are consistently met. Leveraging your knowledge, experience and internal relationships, you will help resolve issues quickly and effectively, while contributing to teamwork and operational excellence across the office as a Legal Secretary.

Key Responsibilities

1. Document Production and Administrative Support

• Produce, amend and format a wide range of documents using Microsoft Office applications, particularly Word, including complex legal documents.
• Ensure documents are appropriately filed and maintained within the firm's document management system.
• Prepare documents for execution, proofread, photocopy, scan, file and process PDF documents.
• Provide general administrative support as required.

2. Secretarial and Professional Support

• Provide comprehensive administrative support to lawyers in delivering exceptional client service.
• Handle confidential and sensitive information with the utmost discretion.
• Arrange and coordinate meetings, events, client functions and off-site activities.
• Coordinate translation requests and assist with diary and email management.
• Process expenses and invoices accurately and efficiently.
• Organise and coordinate domestic and international travel arrangements.

3. Internal Systems and Information Management

• Assist with the creation, maintenance and coordination of internal sites and Wiki pages.
• Maintain and update lawyer CVs, including content published on Linklaters.com.
• Update and maintain internal systems, including Salesforce and Matter Explorer.
• Assist with the review, amendment and management of internal materials and resources.

4. Matter Management and Billing Support

• Support all aspects of matter administration, including matter opening and ongoing matter management.
• Prepare matter-related documentation and complete required checklists.
• Monitor and report on successful and unsuccessful quotes and proposals.
• Assist with client fee reporting and related administrative processes.
• Support the billing process by preparing detailed narratives and reports tailored to client requirements.

5. Other Responsibilities

• Undertake additional tasks, projects and initiatives as requested by the Office Manager.

Candidate Profile

To thrive in our collaborative and forward-thinking environment, you will possess the following qualities and capabilities:

1. Teamwork

• A proactive, flexible and positive approach to work.
• A commitment to supporting colleagues and contributing to the success of the wider team.
• A willingness to go the extra mile to deliver outstanding service.

2. Communication Skills

• Excellent interpersonal and communication skills.
• The ability to build effective relationships with both internal and external stakeholders.
• An approachable and adaptable style, with a strong client-service mindset.

3. Organisation and Delivery

• The ability to maintain a high level of accuracy and confidentiality.
• Strong organisational and prioritisation skills.
• The ability to work effectively under pressure and consistently meet demanding deadlines.

4. Technical Expertise

• Strong proficiency in using technology platforms and the ability to identify and escalate system-related issues appropriately.
• Experience producing both standard and ad hoc reports.
• The ability to work effectively with IT teams and other stakeholders to deliver reporting solutions and process improvements.
• A proactive interest in supporting continuous improvement and future system enhancements.

Essential Requirements

• Business-level written English and conversational spoken English (equivalent to TOEIC 800 or above).
• Advanced Microsoft Word skills, including document formatting, numbering, headers and footers, table of contents creation and management.
• Previous secretarial experience within an international or a Korean law firm.

Preferred Experience

• Administrative or executive support experience within banking, securities or other financial institutions.
• Administrative or secretarial experience within a consulting firm or other professional services environment.

Why Join Us?

• A highly collaborative and supportive team environment where colleagues are approachable and willing to help.
• The opportunity to develop expertise in sophisticated legal support work.
• Exposure to international matters and the opportunity to work with a diverse range of clients and professionals across jurisdictions.

Technical Skills:

This list of duties and responsibilities above is not exhaustive. It is intended to describe the general content of, and requirements for, the performance of this job. As such, the role may also include the undertaking of additional tasks as required.

Location: Seoul