Location: NY, United States

The Fund Administration Team is responsible for overseeing all aspects of fund operations for the Six Circles Trust, which comprises 10 funds managed within the J.P. Morgan Private Bank. Governed by the SEC and the 1940 Act, the Trust utilizes over a dozen sub-advisers and more than ten service providers, supporting over $140 billion in net assets. The teams core responsibilities include daily and monthly valuation, liquidity and derivatives risk management, regulatory reporting and audit coordination, and vendor oversight. In addition, the team manages subadvisor relationships, monitors fund performance and attribution, prepares and reviews board materials, ensures market registrations and tax compliance, and administers distributions and expense budgets. The team also oversees client reporting, conducts intermediary due diligence, and leads process improvement and automation initiatives. 

Job Responsibilities:

• Serve as the project management lead for new sub-advisor onboarding, new product development, and the implementation of new regulatory changes in the 1940 Act mutual fund space, ensuring timely execution, documented governance, and cross-functional alignment.
• Lead the evaluation and approval process for new asset classes and instrument types, partnering with Portfolio Management, Risk, Legal, Compliance, and Operations to ensure risk-focused oversight controls and operating readiness are in place prior to investment activity.
• Drive process improvement and automation initiatives across the team by identifying control breaks, manual touchpoints, and data-quality issues, and delivering scalable solutions using tools such as Excel, Python, and VBA.
• Provide vendor oversight for the fund administrator, custodian, fund accounting agent, and transfer agent, including ongoing KPI review, issue escalation, service review preparation, and follow-through on remediation commitments and service-level expectations.
• Lead sub-advisor oversight activities, including ongoing due diligence support, operating model reviews, and performance monitoring.
• Participate actively in the Funds valuation oversight program, including review of fair-valued securities, valuation committee materials, and related liquidity risk management reporting, with a focus on defensibility, documentation, and timeliness.
• Understand and interpret mutual fund performance attribution, producing clear narratives for senior stakeholders and supporting board and management reporting requirements.
• Review and contribute to Funds financial statements, regulatory filings, and disclosure control procedures, including annual audit support and key 1940 Act regulatory filings such as N-PORT and N-CEN, as well as prospectus update execution and oversight.
• Collaborate with cross-functional teams including Portfolio Management, Legal, Compliance, Product Development, Investor Relations and Risk on complex mutual fund questions and matters related to the Fund Administration teams service providers, driving rapid triage, root-cause analysis, and durable remediation across parties.

 

Required Qualifications, capabilities & skills:

• 10+ years of experience within financial services, with significant exposure to mutual fund operations, fund administration, and/or asset or wealth management platforms.
• Strong knowledge of managed products (mutual funds, ETFs, UCITS) and the regulatory frameworks governing 1940 Act registered investment companies.
• Demonstrated project management experience leading cross-functional initiatives such as product launches, sub-advisor onboarding, or regulatory change implementation, with evidence of on-time delivery and risk/issue governance.
• Experience with vendor oversight of fund administrators, custodians, fund accountants, transfer agents, and other critical service providers, including escalation management and service improvement delivery.
• Advanced proficiency in Microsoft Excel; working experience with Python and/or VBA for data analysis, workflow automation, and control enhancement.
• Strong analytical and quantitative skills, with the ability to interpret complex fund data, performance attribution outputs, and operational metrics to drive decisions and improve processes.
• Excellent communication, presentation, and stakeholder management skills, including the ability to synthesize technical details into executive-ready narratives and decision points for senior audiences.

 

Preferred Qualifications, capabilities & skills:

• Big 4 public accounting experience and/or CPA designation.
• Experience interfacing with senior leadership, CIO teams, and/or mutual fund boards on complex fund matters, including escalation management and formal governance forums.
• Experience working in a global or multicultural environment with distributed teams and service providers.
• Proactive, solutions-oriented mindset with a demonstrated ability to challenge the status quo, adopt emerging technologies, and execute effectively through regulatory and operating model change.
• Collaborative team orientation with strong personal ownership, high attention to detail, and consistent follow-through on control and delivery commitments.

This role supports the Fund Administration Team for the Six Circles Trust, focusing on oversight of fund operations, regulatory reporting, and process improvement within Wealth Management.