Bulge Bracket Investment Banks

Posted 8 days ago

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**Senior Administrative Assistant** at JPMorganChase, Tampa, FL. Support senior leaders within Consumer & Community Banking Chase Auto, ensuring peak performance. Key responsibilities include complex calendar and meeting management, domestic/international travel coordination, event logistics, and executive communications. Utilize tools like Microsoft Office Suite, data aggregation platforms, and expense management systems. Requires 5+ years of administrative experience supporting senior leadership. Offers on-site work, with non-negotiable hybrid or remote schedules.

Compensation: Not specified
City: Tampa
Country: United States

Full Job Description

Location: Tampa, FL, United States

Join the Consumer & Community Banking Chase Auto team one of the most dynamic and fast-moving businesses within JPMorganChase and play a pivotal role in enabling leadership and operations teams to operate at peak performance. At JPMorganChase, administrative professionals are valued partners who help shape the culture, efficiency, and success of their teams. This is your opportunity to grow your career in a dynamic, global environment where your contributions truly matter.

As a Senior Administrative Assistant at JPMorganChase, you will provide high-level administrative support to senior leaders, serving as a trusted partner in managing day-to-day operations across a fast-paced and deadline-driven organization. You will interact regularly with executive-level stakeholders across multiple lines of business, representing your team with professionalism and precision. Your ability to anticipate needs, manage complexity, and deliver flawless work will be essential to the success of the leaders and teams you support.

Job Responsibilities

Maintain complex, multi-layered calendars for senior leaders, proactively resolving scheduling conflicts and prioritizing competing demands
Coordinate and manage the logistics of internal and external meetings, including preparation of materials, room bookings, and technology setup
Arrange detailed domestic and international travel, including itineraries, accommodations, and contingency planning
Organize all aspects of offsite conferences and external events, including catering, transportation, and vendor coordination
Process invoices and travel and expense claims accurately and in accordance with firm policies, serving as a subject matter expert for team members
Screen and manage incoming communications, exercising sound judgment in prioritizing and routing information appropriately
Support staff onboarding and offboarding activities, including equipment setup coordination and system access requests
Produce high-quality written communications, organizational charts, and executive biographies for distribution across all levels of the firm
Oversee day-to-day operations of the operations center, managing site expenses, coordinating visitor logistics, and organizing roundtable events to ensure a seamless and professional on-site experience
Utilize data aggregation and reporting tools to pull, compile, and present key information in support of team reporting and internal communications
Collaborate closely with fellow administrative professionals and lead ad hoc projects, adapting to shifting priorities and delivering results with minimal direction

Required qualifications, capabilities, and skills

Minimum of five years of administrative experience supporting senior leadership, ideally at the Managing Director level or equivalent

Advanced organizational skills with the ability to manage multiple high-priority tasks simultaneously in a fast-paced environment

Demonstrated discretion and sound judgment when handling confidential information and interacting with senior stakeholders

Strong interpersonal, written, and verbal communication skills with the ability to represent leadership professionally at all levels

Advanced proficiency in Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint

Proven ability to manage complex domestic and international travel arrangements and large-scale event coordination

Excellent telephone etiquette and the ability to manage competing priorities with composure and professionalism

Preferred qualifications, capabilities, and skills

Bachelor's degree or equivalent practical experience
Prior experience in a financial services or similarly regulated, fast-paced corporate environment
Demonstrated ability to edit and produce polished presentations and spreadsheets for executive and client-facing meetings
Experience acting as a team lead or mentor within an administrative support function
Familiarity with expense management and invoice processing systems and related firm policies

Note: This role requires you to work on-site five days per week. Hybrid or remote work schedules are not supported for this position.

Bring your energy, attention to detail, and flexibility to a fast-paced, deadline-driven team where structure drives success.

Full Job Description

Location: Tampa, FL, United States

Job Responsibilities

Maintain complex, multi-layered calendars for senior leaders, proactively resolving scheduling conflicts and prioritizing competing demands
Coordinate and manage the logistics of internal and external meetings, including preparation of materials, room bookings, and technology setup
Arrange detailed domestic and international travel, including itineraries, accommodations, and contingency planning
Organize all aspects of offsite conferences and external events, including catering, transportation, and vendor coordination
Process invoices and travel and expense claims accurately and in accordance with firm policies, serving as a subject matter expert for team members
Screen and manage incoming communications, exercising sound judgment in prioritizing and routing information appropriately
Support staff onboarding and offboarding activities, including equipment setup coordination and system access requests
Produce high-quality written communications, organizational charts, and executive biographies for distribution across all levels of the firm
Oversee day-to-day operations of the operations center, managing site expenses, coordinating visitor logistics, and organizing roundtable events to ensure a seamless and professional on-site experience
Utilize data aggregation and reporting tools to pull, compile, and present key information in support of team reporting and internal communications
Collaborate closely with fellow administrative professionals and lead ad hoc projects, adapting to shifting priorities and delivering results with minimal direction

Required qualifications, capabilities, and skills

Minimum of five years of administrative experience supporting senior leadership, ideally at the Managing Director level or equivalent

Advanced organizational skills with the ability to manage multiple high-priority tasks simultaneously in a fast-paced environment

Demonstrated discretion and sound judgment when handling confidential information and interacting with senior stakeholders

Strong interpersonal, written, and verbal communication skills with the ability to represent leadership professionally at all levels

Advanced proficiency in Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint

Proven ability to manage complex domestic and international travel arrangements and large-scale event coordination

Excellent telephone etiquette and the ability to manage competing priorities with composure and professionalism

Preferred qualifications, capabilities, and skills

Bachelor's degree or equivalent practical experience
Prior experience in a financial services or similarly regulated, fast-paced corporate environment
Demonstrated ability to edit and produce polished presentations and spreadsheets for executive and client-facing meetings
Experience acting as a team lead or mentor within an administrative support function
Familiarity with expense management and invoice processing systems and related firm policies

Note: This role requires you to work on-site five days per week. Hybrid or remote work schedules are not supported for this position.

Bring your energy, attention to detail, and flexibility to a fast-paced, deadline-driven team where structure drives success.

Senior Administrative Assistant

Full Job Description

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