Location: New York, NY, United States

Join Dining and Lifestyle and help keep a fast-moving organization running smoothly. You will support leaders and teams through strong coordination, clear communication, and reliable operational execution.

 

As an Operations Coordinator in Dining & Lifestyle, you provide administrative, logistical, and operational support to the Head of Dining and Lifestyle and partner teams. You coordinate scheduling, communications, office needs, and vendor-related activities while handling sensitive information with discretion. You maintain organized systems and help teams stay on track by managing details, timelines, and follow-ups.

Job responsibilities

• Coordinate calendars by scheduling meetings, confirming attendees, maintaining invites, and flagging conflicts for escalation.
• Support day-to-day office operations, including supplies and equipment needed to complete work effectively.
• Respond to ad hoc requests from Dining and Lifestyle team members and provide general administrative support.
• Track priorities, deadlines, and deliverables; maintain organized shared folders, distribution lists, and documentation.
• Support vendor onboarding and delivery management, including tracking timelines, capturing action items, and surfacing risks.
• Coordinate with technology partners to support an information technology support vendor platform and drive process improvements.
• Submit expenses and support subscription management through firm systems.

 

Required qualifications, capabilities, and skills

• 1+ year of experience in administrative support, operations coordination, or project coordination supporting leaders or cross-functional teams.
• Strong written and verbal communication skills, including drafting professional messages and summarizing action items.
• Demonstrated ability to handle confidential information with discretion and follow established processes.
• Strong organization and attention to detail; ability to manage multiple priorities and deadlines.
• Resourceful, proactive problem solver who can work independently and escalate issues when needed.

 

Applicants must be authorized to work for any employer in the US. We are not able to provide immigration sponsorship or take over sponsorship of an employment visa at this time. Final job grade level and corporate title will be determined at time of offer and may differ from this posting.

Coordinate schedules, office operations, and vendors for Dining and Lifestyle leaders, ensuring smooth day-to-day execution.