Posted 3 days ago
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**Coordinator, Meetings & Events** Manage events (in-person and virtual) using Cvent for multiple business units. Key duties include creating event registration sites, coordinating logistics, preparing meeting materials, and managing invoices. Ideal candidate brings 1-3 years in event coordination, Cvent proficiency, strong multitasking skills, and ability to travel 20% if required. Bachelor's degree or equivalent experience needed. Support events on-site as needed.
- Compensation
- $60,000 – $115,000 USD
- City
- Not specified
- Country
- Not specified
Currency: $ (USD)
Full Job Description
Job Description:
Note: Fidelity will not provide immigration sponsorship for this position.
The Role
This role is a blended position with coordinator responsibilities, supporting multiple members of the M&E Fidelity Shared Services team and managing planning and execution of events. This position will also support the execution of operational tasks for the Meetings & Events team in the logistics and execution of all programs both in-person and virtual.
Key responsibilities include:
Create and manage event registration sites in Cvent
Manage registration sites and provide updates to planning teams/program managers
Communicate with planners and key business partners on event logistics, registration status, scheduling, attendance and attendee feedback
Plan for and execute the creation and printing of name badges, agendas, attendee lists, biographies, and all other meeting materials requiring production (tent cards, dinner cards, etc.)
Research premium items, negotiate pricing and ship to events as necessary
Invoice management - process invoices and follow up on status of payments
Research and source venues, premiums, speakers and ad hoc requests
On-site support for events as needed
Ensure that feedback from all events is collected, analyzed, and reported to business leads
The Expertise and Skills You Bring
The successful candidate must have the ability to take initiative and work independently, as well as be able to take directions. Candidates must be very organized and able to balance multiple projects simultaneously under stringent time constraints, with professionalism and composure. The incumbent must be a true teammate, willing to assume new responsibilities as they may arise, and flexible to work some overtime when required. The ideal candidate for this role is driven, organized, experienced, and ready to improve their network and skills!
Bachelors degree or equivalent experience
1-3 years experience in event coordination and/or event support.
Strong attention to detail.
Strong communication and collaboration skills.
Cvent Event Management/Database software experience a must.
Ability to multi-task and coordinate between different departments.
Analytical skills and knowledge of data management for events
Fully proficient in Microsoft Excel, Word, and PowerPoint
eReview management and assistance
Collaborate with business units to determine reporting and dashboard requirements in Cvent.
Ability to travel 20% if required
Position may involve both nights and weekends
The Team
The dynamic Meetings and Events team collaborate with business partners on the planning, budgeting, and design of all internal and client events. The team manages over 1000 events a year with a focus on creating seamless and memorable experiences that support business and firm-wide objectives.
Fidelitys Onsite Working Model
Fidelity is transitioning to a full-time onsite working model through a phased rollout across regions and roles. Currently, some roles and locations require 100% onsite presence, while others require less. Onsite expectations are likely to evolve as the rollout continues. This transition does not apply to fully remote roles.
Placement in the range will vary based on job responsibilities and scope, geographic location, candidates relevant experience, and other factors.
Base salary is only part of the total compensation package. Depending on the position and eligibility requirements, the offer package may also include bonus or other variable compensation.
We offer a wide range of benefits to meet your evolving needs and help you live your best life at work and at home. These benefits include comprehensive health care coverage and emotional well-being support, market-leading retirement, generous paid time off and parental leave, charitable giving employee match program, and educational assistance including student loan repayment, tuition reimbursement, and learning resources to develop your career. Note, the application window closes when the position is filled or unposted.
Please be advised that Fidelitys business is governed by the provisions of the Securities Exchange Act of 1934, the Investment Advisers Act of 1940, the Investment Company Act of 1940, ERISA, numerous state laws governing securities, investment and retirement-related financial activities and the rules and regulations of numerous self-regulatory organizations, including FINRA, among others. Those laws and regulations may restrict Fidelity from hiring and/or associating with individuals with certain Criminal Histories.
Certifications:
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Benefits that balance life and work
From our fully paid parent leave to our on-site health and wellness centers, our benefits support the belief that more balance you have, the better you can achieve your goals.
Company overview
Company overview
At Fidelity, we are passionate about making our financial expertise broadly accessible and effective in helping people live the lives they want. We are a privately held company that places a high degree of value in creating and nurturing a work environment that attracts the best talent and reflects our commitment to our associates. We are proud of our diverse and inclusive workplace where we respect and value our associates for their unique perspectives and experience.
Reasonable accommodations
Fidelity will reasonably accommodate applicants with disabilities who need adjustments to participate in the application or interview process. To initiate a request for an accommodation contact the HR Accommodation Team by sending an email to accommodations@fmr.com, or by calling 800-835-5099, prompt 2, option 3.
Equal opportunity employer
Fidelity Investments is an equal opportunity employer. We believe that the most effective way to attract, develop, and retain a diverse workforce is to build an enduring culture of inclusion and belonging.
Applicant screening
At Fidelity, we value honesty, integrity, and the safety of our associates and customers within a heavily regulated industry. Certain roles may require candidates to go through a preliminary credit check during the screening process. Candidates who are presented with a Fidelity offer will need to go through a background investigation and may be asked to provide additional documentation as requested. This investigation includes but is not limited to a criminal, civil litigations and regulatory review, employment, education, and credit review (role dependent). These investigations will account for 7 years or more of history, depending on the role. Where permitted by federal or state law, Fidelity will also conduct a pre-employment drug screen, which will review for the following substances: Amphetamines, THC (marijuana), cocaine, opiates, phencyclidine.
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