Position Summary
The objective of this role is to oversee and manage the provision of administrative and secretarial services to allocated senior leadership from GDS Argentina. 
The Senior Associate (Workplace Services - Executive Assistant) is required to deliver EA support to their allocated senior leadership (senior managers and above, the executives). Core EA deliverables include diary management, travel management, event and meeting management, expense management and processing, client relationship management and support, email management, CRM data management, expense management, timesheet management, tool support, and any other general EA support requirements that may arise on an as needs basis. The Senior Associate should be willing to step in to ensure effective delivery of this support to users as required.
 
Essential Requirements of the Role
   Meetings, Events, and Diary Management manage internal and external appointments, client meetings, events, video-conferences, and online meetings inclusive of both Outlook calendar logistics and the coordination of all associated facilities, equipment, catering, agendas, and the associated liaison with internal and external attendees and their respective EAs.
   Schedule meetings and conference rooms, assist team members with set up, breakdown of coffee/drinks and snacks, and maintenance organization and cleanliness of conference rooms
   Travel Management working with the relevant travel provider tools and services, manage all aspects of travel as required/directed by each executive, including booking and approvals, passport and visas, costs and itineraries (all per EY policy) 
   Email Management screening, actioning, alerting, filing, and deletion of email correspondence as required/directed by each executive 
   CRM System Management supporting executives with pipeline management, opportunity administration and reporting, and contact and activity administration within the CRM/Interaction systems (per EY and service line policy) 
   Expense Management collation and timely processing of all reimbursable expenses on behalf of allocated executives, reconciliation, and provision of required information
   Timesheets collate and enter weekly timesheet information as required/directed by each executive
   Purchase requisitions of invoices for service providers preparation and follow up 
Essential Background/Skill Requirements 
   Strong organizational skills including resource and workflow management 
   Strong customer service and stakeholder management skills 
   Knowledge and Attributes
   Able to prioritize effectively 
   Extremely organized and enjoys administration 
   Excellent written and oral communication skills 
   Demonstrated ability in project planning & management 
   Comfortable working on a number of activities concurrently (multitasking)
   Proficient in MS Office (Word, Excel & PowerPoint) and fair knowledge of MS Outlook
Job Requirements
Education: Bachelors degree or equivalent
Experience: 2 to 4 years of work experience as administrative assistant or similar role in a renowned and preferably multinational company