Entity:

Finance

Job Family Group:

Procurement & Supply Chain Management Group

Job Description:

We are a global energy business involved in every aspect of the energy system. We are working towards delivering light, heat, and mobility to millions of people every day. We are one of the very few companies equipped to solve some of the big complex challenges that matter for the future.  We have a real contribution to make to the world's ambition of a low-carbon future. Join us and be part of what we can accomplish together. 

Would you like to discover how our diverse, hardworking people are leading the way in making energy cleaner and better and how you can play your part in our world-class team? 
 

This role is accountable for ensuring accurate and timely recording and payment of all third party supplier invoices while ensuring adherence to policies and procedures in the drive for exceptional service, operational excellence and compliance.

• Manage a team of Analyst and SMEs for the Invoice Processing.

• Ensure accurate and timely delivery of payables services, including invoice/payment processing and report preparation.

• Manage and coordinate the reconciliation of the relevant systems to ensure they balance and that any discrepancies or variations are investigated and corrected.

• Enforce compliance with the Balance Sheet Integrity/Reconciliation standard; accurate and timely reporting to Internal Control on ledgers for which the team is responsible.

• Work with relevant Internal Control team to maintain controls currently owned within the team and facilitate internal and external audit review.

• Provide payables related advice and information as and when required.

• Implement procedures for the expense process and proactively identify, propose and implement continuous improvement opportunities in existing processes.

• Regularly track and resolve outstanding issues that have been brought up, or further bring up to the necessary parties.

• Monitor open and overdue invoices and communicate and follow-up accordingly with the appropriate collaborators.

• Gather, collate and analyse data as and when necessary, in order to prepare and maintain various reports as and when needed.

• Regularly track and timely resolve outstanding invoices issues that have been raised, or further bring up to the necessary parties.

• Review documents and adjustments for monthly, quarterly, and year-end close.

• Reconcile the relevant system and journals and ensure that they are reviewed, processed and paid on time.

• Handle the processing of invoices dropout from BOT process/other automated channels.

• Support CI (continuous improvement) in AP operational processes, process simplification and compliance.

• Responsible for the people development and creating an inclusive work environment.

• Provide regular feedback and check-in to team members towards achievement of the goals.

• Drive the organisational values and goals with team.

Role Expectations 

• High level of familiarity with the systems used in order to maintain and reconcile the relevant system to ensure it balances correctly.

• There is a high financial and reputational risk involved in prompt and accurate payments processing. Payments reviewed thoroughly to ensure completeness and accuracy.

• Invoices need to be processed and verified in an accurate and timely manner within tight deadlines.

• Liaising with vendors and colleagues in different time zones and potentially in different languages requiring rigorous coordination between teams.

• Working hours (ANZ/ASPAC/UK/Europe/US shift) to support Business Partners

Essential Education & Experience

• Bachelors Degree in Finance, Accounting, or related field, or currently pursuing professional qualifications (e.g. ACCA, CPA, CIMA). 

• Minimum of 13-15 years of experience in general accounting, accounts payable and / or invoice processing operations. 

• Experience on tools SAP, Ariba Guided Buying in payables and invoice processing

• Good skill in using Excel

At bp, we provide an excellent environment and benefits such as an open and inclusive culture, a great work-life balance, tremendous learning, and development opportunities to craft your career path, life and health insurance, medical care package and many others! 

Diversity sits at the heart of our company, and as an equal opportunity employer, we stay true to our mission by ensuring that our place can be anyone's place.  

We do not discriminate based on race, religion, colour, national origin, gender and gender identity, sexual orientation, age, marital astatus, veteran status, or disability status. 

We will ensure that individuals with disabilities are provided with reasonable accommodation to participate in the job application and interview process, to perform essential job functions, and to receive other benefits and privileges of employment. 

Travel Requirement

Negligible travel should be expected with this role

Relocation Assistance:

This role is eligible for relocation within country

Remote Type:

This position is a hybrid of office/remote working

Skills:

Accounts Payable (AP), Agility core practices, Agility tools, Analytical Thinking, Business Requirements Analysis, Category spend profiling, Category Strategy, Digital Fluency, General Accounting, Invoice Billing, Invoice Preparation, Invoice Processing, Negotiating, Negotiation planning and preparation, Product and market intelligence, Supplier Relationship Management

Legal Disclaimer:

We are an equal opportunity employer. We do not discriminate on the basis of protected characteristics like race, religion, color, sex, national origin, sexual orientation, veteran status or disability status. Individuals with an accessibility need may request an adjustment/accommodation related to bps recruiting process (e.g., accessing the job application, completing required assessments, participating in telephone screenings or interviews, etc.). If you would like to request an adjustment/accommodation related to the recruitment process, please contact us.

If you are selected for a position and depending upon your role, your employment may be contingent upon adherence to local policy. This may include pre-placement drug screening, medical review of physical fitness for the role, and background checks.