Posted 17 days ago
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Millennium is seeking a Reception & Facilities Assistant to manage day-to-day operations of its Dublin office, ensuring a seamless work environment and supporting the Office Manager. The role combines front-of-house duties—greeting guests, managing access cards, booking meeting rooms, handling deliveries—and facilities tasks such as coordinating with building engineers, troubleshooting office issues, and maintaining supplies. The position requires strong organizational, communication and problem-solving skills, the ability to multitask in a fast-paced environment, and at least 2 years' facilities management experience. Hours are Monday to Friday 08:30–17:30 with some flexibility required to oversee contractors outside these hours.
- Compensation
- Not specified
- City
- Dublin
- Country
- Ireland
Currency: Not specified
Full Job Description
Job Function Summary
Millennium is looking for a Receptionist and Facilities Assistant to be responsible for managing the day-to-day operations of our Dublin office. They will be ensuring a seamless work environment and maintaining company standards in daily operations, supervised by the Office Manager.
The ideal candidate should have strong organizational, communication, and problem-solving skills, along with the ability to multitask and prioritize effectively.
The hours will be Monday to Friday from 08:30 am to 5:30 pm however flexibility is required to attend premises to supervise and monitor contractors out of these hours.
Reception Responsibilities
- Meeting of all guests and employees with a welcoming spirit
- Prepare, distribute, and manage guest and employee access cards
- Book meetings and manage conference rooms
- Log and track all deliveries, packages to the Dublin office
- Keep the reception area and conference rooms tidy
- Arrange couriers
- Manage building service-related phone calls
- General administrative support on ad hoc basis as required
Facilities Responsibilities:
- Communicate with building engineers on service requests
- Partner with the Office Manager to maintain company standards in daily operations
- Ensure the physical appearance, inclusive of furniture, remains clean and neat
- Responsible on a day-to-day basis to respond to employee’s office needs (i.e. troubleshoot or repair desks, daily moves, printer issues)
- Review conference rooms set ups, inclusive of clean-up after meetings and events
- Support new hires' logistics in a first day at the office with coordination with Tech Team
- Ensure that the office supply and kitchen areas are well-stocked
- Reviewing CSRE related quotes and invoices to facilitate timely payment
- Assistance in organizing company events and conferences
- Ad hoc team requirements as they arise, to include: Holiday cover for Office Manager
Qualifications/Skills Required
- 2+ years’ experience in facilities management
- Energetic and professional service-oriented approach
- An analytical mindset with problem-solving skills
- Microsoft Office experience
- Demonstrates strong ownership of work
- Able to prioritize and handle multiple tasks in a fast-moving, high-pressure environment
- Excellent communication skills
- Personal integrity; trustworthy, honest and reliable
