Posted 3 months ago
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Administrative Assistant role supporting Managing Directors, VPs, and Associates in the Legal division, based in New York. Responsibilities include complex calendar management, coordinating senior-level meetings and travel, handling high-volume phone interactions, expense reports, and preparing slide decks and documents. The role also involves legal-specific administrative duties such as legal matter creation, outside counsel invoice handling, and assisting with divisional programs and events.
- Compensation
- $70,000 – $110,000 USD
- City
- New York City
- Country
- United States
Currency: $ (USD)
Full Job Description
LEGAL
We work at the intersection of finance and law, providing counsel and advice that support activities across the firm. We handle litigation and arbitration, perform research and due diligence, aid in financing and legal filings, deal with contracts and intellectual property rights that show our commitment to clients, shareholders, and regulators. Whether you’re an experienced attorney or a quick learner with a strong interest in financial law coupled with critical thinking skills, our dynamic group might be right for you.
ABOUT THE ROLE
Legal is seeking a highly motivated Administrative Assistant. This role is to support teams consisting of Managing Directors, VPs, and Associates. Previous experience in supporting senior executives and managing complex calendars is a must as well as the ability to work well under pressure in a busy and dynamic environment
JOB SUMMARY & RESPONSIBILITIES:
- General administrative support (covering phones, maintaining files, distributing mail, scheduling meetings, coordinating travel arrangements, etc.)
- Provides administrative support in a complex team environment to a group of VPs and Managing Directors
- Coordinate senior-level internal/external meetings and conference calls for the team
- Maintain detailed calendars and related logistics for the team
- Handle a high volume of phone calls and interact with senior level business leaders in a professional and effective manner
- Prepare and process travel and expense reports in a timely manner
- Create slide decks and various reports related to the operation of our Legal teams in Dallas and Richardson
- Perform other tasks, including but not limited to, preparing correspondence and other communications, file organization, archiving
- Handle several legal-specific administrative duties, including but not limited to, legal engagements, legal matter creation, and outside counsel invoices
- Assist attorneys with the creation of recurring legal documents and contracts
- Assist our COO team members as it pertains to various divisional programs and initiatives, such as our summer intern program, our committees and our social networking events
- Maintain understanding of firm policies and learn how to use key tools and applications (e.g., expense, document management and vendor management systems)
- Arranging internal and client meetings - booking of conference rooms, registering guests, ensuring materials organized
- Create documents (i.e., PowerPoint presentations, Excel spreadsheets, etc.)
- Acting as the main point of contact for administrative queries for the department
- Assist with catering requests as needed to support internal and external meetings for the department
NECESSARY QUALIFICATIONS:
- Minimum 2 plus years’ experience as an Administrative Assistant in a law firm, accounting firm, consulting firm, banking or corporate environment
- Excellent interpersonal and communication skills
- Organized, efficient, detail-oriented, and highly motivated
- Ability to solve problems quickly and efficiently
- Knowledge of general business, corporate and government cultures
- Ability to handle highly sensitive, confidential and non-routine information
- Comfortable working with people at all organizational levels
- Maintains a positive attitude and has the ability to prioritize and remain flexible as priorities change
- Must have excellent judgment; be an independent thinker and resourceful
- Team player with a positive attitude
- Highest degree of integrity, professionalism, diplomacy and discretion required
- Strong proficiency in MS Word, Excel, PowerPoint and Outlook
SKILLS / EXPERIENCE:
- Previous experience in a relevant role, i.e. as an assistant supporting at senior management/managing director level, preferably within the financial services or legal industry
- Extensive working knowledge of Microsoft Office including Outlook and PowerPoint and Excel skills
- Team player with a positive attitude
- Ability to communicate clearly, concisely and confidently
- Strong attention to detail
- Strong organizational skills
- Proactivity – ability to take initiative, follow up where necessary without prompting and seek clarification when needed
- Discretion – ability to handle sensitive matters confidentially at all times
Salary Range
The expected base salary for this New York, New York, United States-based position is $70000-$110000. In addition, you may be eligible for a discretionary bonus if you are an active employee as of fiscal year-end.
Benefits
Goldman Sachs is committed to providing our people with valuable and competitive benefits and wellness offerings, as it is a core part of providing a strong overall employee experience. A summary of these offerings, which are generally available to active, non-temporary, full-time and part-time US employees who work at least 20 hours per week, can be found here.
