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Discover your future at Citi

Working at Citi is far more than just a job. A career with us means joining a team of more than 230,000 dedicated people from around the globe. At Citi, youll have the opportunity to grow your career, give back to your community and make a real impact.

Job Overview

Ladjoint de direction principal (bas Montral) assiste deux banquiers principaux au sein du groupe Services bancaires aux entreprises de Citi en traitant la correspondance, en grant les agendas et les rendez-vous, en organisant des runions et des confrences tlphoniques, en effectuant des rservations pour les dplacements et en accomplissant dautres tches administratives. Le groupe Services bancaires aux entreprises de Citi est un fournisseur de premier plan de services financiers de grandes multinationales. Nous rpondons aux besoins financiers des plus grandes socits et institutions financires au monde dans plus de 100 pays grce notre rseau de conseillers bancaires aux entreprises chevronns. Fonde en 1919, Citi Canada estreconnue au palmars Linkedin Top Companies 2026 pour le Canada, lequel met en valeur les meilleures entreprises canadiennes pour faire progresser sa carrire.

Responsabilits :

• Assister directement une directrice principale Montral et un directeur bas Toronto, et fournir un soutien gnral lensemble dun service.
• Grer lagenda quotidien dun ou de membres de la haute direction.
• Coordonner tous les aspects lis aux rendez-vous, aux runions, aux rceptions et aux confrences tlphoniques de la direction.
• Prparer et rviser, de temps autre, des documents et de la correspondance pour des runions.
• Aider la prparation et la modification de prsentations, de feuilles de calcul et dautres documents.
• Coordonner les rservations pour les dplacements; prparer et transmettre les calendriers et les agendas relatifs aux dplacements.
• Coordonner les tches de gestion administrative, notamment les relations avec les fournisseurs informatiques et techniques, la gestion des locaux, la scurit et la scurit incendie.
• Fournir une assistance en matire de communication bilingue en effectuant des traductions vers langlais et le franais selon les besoins.
• Soutenir la gestion des vnements lis aux clients.
• Prparer, faire concorder et suivre les rapports de dpenses au moyen du systme de gestion des frais de dplacement et de divertissement.
• Commander des fournitures et traiter les factures au moyen du systme dapprovisionnement au paiement.
• Traiter les demandes virtuelles et en assurer le suivi.
• Participer llaboration de rapports ponctuels et des projets spciaux selon les besoins.
• Former, encadrer ou guider les autres membres du personnel administratif au besoin.
• valuer de faon approprie les risques lorsque des dcisions daffaires sont prises, en tenant compte de la rputation de la socit et en protgeant Citigroup, ses clients et ses actifs, en favorisant la conformit aux lois, rgles et rglements applicables, en respectant les politiques, en faisant preuve dun jugement thique solide lgard du comportement personnel, de la conduite et des pratiques commerciales, et en signalant, grant et dclarant les problmes de contrle avec transparence.

Qualifications :

• Matrise du franais et de langlais
• Exprience pralable en administration de bureau, acquise de prfrence au sein dune organisation financire complexe de grande envergure ou dune entreprise similaire
• Matrise approfondie de la suite Microsoft Office
• Capacit avre et continue communiquer de manire claire et concise, tant lcrit qu loral
• Aptitude reconnue matriser rapidement de nouveaux systmes
• Esprit dinitiative et souci du dtail

Formation :

• Baccalaurat ou diplme universitaire, ou exprience quivalente

Justification de la matrise de la langue anglaise:

La personne retenue pour ce poste dadjoint de direction sera amene assister nos clients, ce qui pourrait impliquer la planification de runions, lorganisation dappels et de runions, ainsi que la collaboration avec dautres dirigeants qui ne parlent pas franais. Le groupe sert des clients dans plus de 90 pays travers le monde et la matrise de langlais est donc indispensable.

L'utilisation du masculin dans cette description de poste n'a t retenue que pour des raisons d'allgement du texte et toutes les candidatures sont bienvenues.

The Senior Executive Assistant (Montreal based) provides support to two senior bankers within Citis Corporate Banking group by handling correspondence, managing calendars and appointments, arranging conferences and conference calls, making travel arrangements and providing other administrative tasks. Citi's Corporate Bank is a leading provider of financial services to top-tier multi-national clients. We serve the financial needs of the worlds preeminent corporations and financial institutions in more than 100 countries through our network of experienced corporate bankers.  With roots going back to 1919, Citi Canada has been recognized on LinkedIns Top Companies 2026 List (opens in new window) in Canada, which highlights organizations where professionals can grow their careers.

Responsibilities:

• Directly supports a Managing Director in Montreal and a Director based in Toronto and generally supports an entire department
• Manages day to day calendar(s) of senior management
• Coordinates all aspects of executive level manager appointments, meetings, receptions and conference calls
• May prepare and review materials and correspondence for meetings
• Assist with creation/modification of presentations, spreadsheets, and other various documents
• Coordinates travel arrangements; prepare and distribute schedules/agendas for travel
• Coordinates Office management responsibilities, including relations with IT & technical vendors, Premises management, Security, and Fire safety
• Provides bilingual communication support by providing English-French translations on an as needed basis
• Supports client related event management
• Prepares, reconciles, and tracks expense reports through Travel and Entertainment Expense system
• Orders supplies and process invoices through Procure to Pay system
• Process and follow-up on Virtual Requests
• Assists in ad-hoc reports special projects as needed
• Trains, coaches or guides other administrative staff when required
• Appropriately assess risk when business decisions are made, demonstrating particular consideration for the firm's reputation and safeguarding Citigroup, its clients and assets, by driving compliance with applicable laws, rules and regulations, adhering to Policy, applying sound ethical judgment regarding personal behavior, conduct and business practices, and escalating, managing and reporting control issues with transparency.

Qualifications:

• Proficient in French and English
• Previous office administration experience preferably within a large and complex financial services or similar organization
• Highly proficient in Microsoft Office
• Consistently demonstrates clear and concise written and verbal communication skills
• Demonstrated ability to quickly gain command of new systems
• Self-motivated and detail oriented

Education:

• Bachelor's/University degree or equivalent experience

English Language Proficiency Rationale

This Executive Assistant will be assisting on the client side which could involve scheduling meetings, coordinating calls/gatherings, and working with other leaders that do not speak French. The group services clients in 90+ countries globally so we cannot have them only speak French, so English is required.

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Job Family Group:

Business Strategy, Management & Administration

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Job Family:

Administrative Support

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Time Type:

Full time

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Primary Location Full Time Salary Range:

$77,400.00 - $108,000.00

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Most Relevant Skills

Please see the requirements listed above.

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Other Relevant Skills

For complementary skills, please see above and/or contact the recruiter.

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Automated Processing and AI

We use automated processing, including artificial intelligence, for our legitimate business interests (or our reasonable and appropriate business purposes) to identify and align the candidate's skills and abilities with a specific job opening. Additionally, if you so choose, or consent, we can match your skills and abilities to other suitable roles at Citi.

Importantly, all our hiring processes and decisions, including determining your suitability for a role, are conducted, checked, and decided by individuals. Our automated processing and AI do not involve relying on automatic or autonomous decision-making. Please refer to any Jurisdictional Considerations, with specific provisions for your country (where relevant) for further details.

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This job opening is for an existing job vacancy.

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Citi is an equal opportunity employer, and qualified candidates will receive consideration without regard to their race, color, religion, sex, sexual orientation, gender identity, national origin, disability, status as a protected veteran, or any other characteristic protected by law.

If you are a person with a disability and need a reasonable accommodation to use our search tools and/or apply for a career opportunity review Accessibility at Citi (opens in new window).

View Citis EEO Policy Statement (opens in new window) and the Know Your Rights (opens in new window) poster.

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