Senior Administration Assistant - Institutional

The Institutional Administration Assistant provides highquality administrative and operational support to the Institutional Distribution team. The role supports Relationship Managers and institutional leadership by coordinating meetings, managing logistics, maintaining team cadence, and ensuring daytoday operations run smoothly. This is a trusted, handson role requiring strong organisation, sound judgement, and the ability to manage multiple priorities in a fastpaced, clientfocused environment.

Key Responsibilities:

Executive & Team Support

• Provide daytoday administrative support to the Institutional team, including calendar management, meeting coordination and followups.

• Support senior leaders with scheduling, preparation and coordination of internal and external commitments.

• Act as a central point of contact for the Institutional team, partnering closely with Sales, Marketing, Client Services and Distribution colleagues.

Meeting & Client Coordination

• Coordinate client, consultant and internal meetings, including room bookings, technology, catering and access requirements on and offshore

• Prepare and distribute agendas, meeting materials and followup actions where required.

• Support team offsites, workshops and onsite days, ensuring smooth planning and execution.

Operational & Process Support

• Assist with action tracking, followthrough and regular team meeting cadence.

• Support upkeep of shared materials, trackers and documentation (e.g. SharePoint, OneDrive, CRM-related admin tasks as required).

• Identify opportunities to improve administrative processes and support consistent ways of working across the team.

Stakeholder & Relationship Management

• Build strong working relationships with internal stakeholders and key external partners.

• Handle sensitive information with discretion and professionalism.

• Provide reliable, responsive support to help the Institutional team operate efficiently and professionally.

Skills & Experience:

Essential

• Experience in an administrative, coordination or executive support role.

• Strong organisational skills with excellent attention to detail.

• Confident, clear communicator comfortable working across senior stakeholders.

• Ability to manage competing priorities and adapt to changing requirements.

• Strong working knowledge of Microsoft Outlook, Teams, Word, Excel and SharePoint.

Desirable

• Experience supporting sales, distribution or clientfacing teams.

• Exposure to a financial services or funds management environment desirable.

• Experience supporting recurring meetings, action tracking and team cadence.

Personal Attributes

• Calm, organised and solutionsfocused

• Proactive with a strong sense of ownership

• Professional, discreet and trusted

• Serviceoriented with a teamfirst mindset

• Comfortable operating in a fastpaced environment with senior stakeholder

Commitment to Diversity, Equity, and Inclusion:

At T. Rowe Price, our associates are our greatest asset. We thrive because our company culture is built on inclusion and because we sustain a work environment where associates can bring their best selves to work every day. The backgrounds, talents, and experiences of our global associates allow us to embrace new ideas and perspectives that move our business priorities forward and enable us to deliver strong client outcomes. Here, you can expect equal opportunity and fair and consistent treatment for all.

T. Rowe Price is an equal opportunity employer and values diversity of thought, gender, and race. We believe our continued success depends upon the equal treatment of all associates and applicants for employment without discrimination on the basis of race, religion, creed, colour, national origin, sex, gender, age, mental or physical disability, marital status, sexual orientation, gender identity or expression, citizenship status, military or veteran status, pregnancy, or any other classification protected by country, federal, state, or local law.

Location: Sydney, Australia

Time Type: Full time