at Macquarie
Investment BankingPosted 5 days ago
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**Executive Assistant | Legal & Governance Group**: Support diverse central legal teams. Key responsibilities include diary management, document preparation, invoice processing, meeting coordination, and facilitating critical tools. Required: 2-3 yrs admin experience, proactive approach, strong organizational skills, confidentiality, document management skills. Enjoy Macquarie's inclusive culture and diverse benefits package.
- Compensation
- Not specified
- City
- Sydney
- Country
- Australia
Currency: Not specified
Full Job Description
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Executive Assistant | Legal & Governance Group
Additional office locations
Sydney
Job ID
22224
Date
20-Aug-2025
Permanent - Full time, Junior
Job category
Administration & Support
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Join the Central Legal and Governance Group supporting directors across various teams including Brand and Reputation, Technology and Commercial, and Group Insurance. These teams ensure Macquarie operates within a strong legal and governance frameworks, enabling the organisation to navigate complex global legal landscapes
At Macquarie, our advantage is bringing together diverse people and empowering them to shape all kinds of possibilities. We are a global financial services group operating in 31 markets and with 56 years of unbroken profitability. Youll be part of a friendly and supportive team where everyone - no matter what role - contributes ideas and drives outcomes.
What role will you play?
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In this role, you will provide high-quality administrative and operational support to a central, Australian-based legal team with diverse practice areas and support needs.You will provide administrative support including managing diaries; preparing, formatting; editing and executing documents; maintaining filing and document management systems (including version control and shared drives); preparing and updating presentations; processing invoices and expenses with strong attention to accuracy and identifying discrepancies; coordinating meetings and events; booking travel; onboarding new starters; supporting critical collaboration tools and expense management platforms; assisting with IT needs; proactively supporting day-to day team operations, among other administrative tasks.
What you offer
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- 2-3 years' of experience in administrative support preferably in a Law Firm or inhouse legal team
- A proactive, can-do attitude and strong communication skills, including with senior stakeholders
- Exceptional organisational skills and the ability to maintain confidentiality and discretion when handling sensitive information
- Confidence exercising judgment on routine matters and escalating issues with a proposed solution
- Strong document and information management skills, including filing, version control and maintaining orderly shared drives
- Confidence editing and formatting documents and presentations (Word and PowerPoint) to a professional, business ready standard
- Familiarity with expense management, vendor billing processes and collaboration tools, with an eye for identifying inconsistencies or issues.
We love hearing from anyone inspired to build a better future with us, if you're excited about the role or working at Macquarie we encourage you to apply.
What we offer
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At Macquarie, youre empowered to shape a career thats rewarding in all the ways that matter most to you. Macquarie employees can access a wide range of benefits which, depending on employment type, include:
- 1 wellbeing leave day per year
- Up to 5 additional service bonus leave days per year
- Up to 20 weeks paid parental leave for primary caregivers along with 12 days of transition leave upon return to work, and 6 weeks paid leave for non-primary caregivers
- 2 days of paid volunteer leave and donation matching
- Up to 12 months gender affirmation leave, including 6 weeks paid leave
- Access to Employee Assistance Program and wellbeing benefits including skin and health checks, and flu vaccinations
- Access to a wide range of salary packaging options
- Access to a wide range of learning and development opportunities, including reimbursement for professional membership or subscription
- Hybrid and flexible working arrangements, dependent on role
- Reimbursement for work from home equipment
About the Legal Governance Group
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Our Legal and Governance Group is a global, dynamic and independent group of lawyers, governance professionals and technical specialists that protect and represent the interests of Macquarie, our businesses and our people. Our teams are at the forefront of Macquarie, undertaking cutting edge legal and governance work to support business outcomes.
Our commitment to diversity, equity and inclusion
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We are committed to fostering a diverse, equitable and inclusive workplace. We encourage people from all backgrounds to apply and welcome all identities, including race, ethnicity, cultural identity, nationality, gender (including gender identity or expression), age, sexual orientation, marital or partnership status, parental, caregiving or family status, family and domestic violence status, neurodiversity, religion or belief, disability, or socio-economic background. We welcome further discussions on how you can feel included and belong at Macquarie as you progress through our recruitment process. To learn more, contact our team by clicking here.
Our aim is to provide reasonable adjustments to individuals who may need support during the recruitment process and through working arrangements. If you require additional assistance, please let us know in the application process.
