Posted 16 days ago
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"Support high-performing attorneys at a global law firm in Philadelphia, managing complex calendars, communications, billing, and document workflows to ensure exceptional client service."
- Compensation
- Not specified
- City
- Philadelphia
- Country
- United States
Currency: Not specified
Full Job Description
Attorney Assistant Client-Focused, High-Impact Role at a Leading Global Firm (Philadelphia)
Put your skills to work where they matter mostsupporting top-tier lawyers and delivering exceptional client service.
Are you a proactive, detail-driven assistant who is ready to thrive at a fast-paced, global law firm? Were seeking a polished professional to join our Philadelphia office and play a critical role in helping our attorneys focus on what they do best serving clients.
As a member of our team, youll be the organizational backbone for high-performing attorneys, ensuring seamless operations and extraordinary client experiences. Youll manage complex calendars across time zones, handle sensitive communications, and take ownership of billing, travel, and document workflows. Your work will directly impact client satisfaction and attorney productivity.
WHAT YOU'LL DO
Be the first point of contact for clients as a friendly and responsive professional.
Manage attorney calendars and coordinate meetings across global time zones.
Review and triage emails and calls to reduce administrative burden on attorneys.
Handle client onboarding to include conflict checks, engagement letters, and database updates.
Own the billing process: prepare proformas, monitor budgets, and liaise with clients.
Coordinate travel, prepare expense reports, and manage vendor payments.
Create and edit documents with precision, following firm standards.
Support client meetings, video conferences, and events with seamless logistics.
Maintain client and matter files, assist with audits and compliance reporting.
Collaborate across departments and volunteer for overflow work.
Uphold the highest standards of confidentiality and professionalism.
WHAT YOU BRING
Experience: Two (2) five (5) years in legal or professional services; large firm experience a plus.
Skills: Advanced Microsoft Office, top-notch communication, and organizational finesse.
Mindset: Forward-thinking, proactive, and committed to excellence.
Education: Bachelors degree preferred.
Billing Expertise: Experience with electronic billing and budget tracking is a plus.
WHY YOU'LL LOVE WORKING HERE
Be part of a globally respected firm with a strong culture of collaboration and excellence.
Make a meaningful impact on client service and attorney success.
Join a team that values innovation, inclusion, and responsible business practices.
SCHEDULE
MondayFriday, 8:30 a.m. to 5:00 p.m. (with flexibility for occasional overtime).
This job description sets forth the responsibilities of this position and may be changed from time to time as shall be determined.
Hogan Lovells is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, pregnancy, age, national origin, disability, sexual orientation, gender identity or expression, marital status, genetic information, protected Veteran status, or other factors protected by law.
Hogan Lovells complies with federal and state disability laws and makes reasonable accommodations for applicants and candidates with disabilities. If reasonable accommodation is needed to participate in the job application or interview process, please contact our Benefits Department at LeaveofAbsence_US@hoganlovells.com.
Location: Philadelphia
Time Type: Full time
