Posted 9 days ago
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**Associate Administrator - Part Time - 6 Months FTC** efficiently manage front-of-house duties, including mail and delivery coordination, phone calls, and room bookings. Coordinate travel arrangements using BCD Travel, managing details such as flights, hotels, and ground transportation. Support daily office operations, including invoice checking, vendor coordination, and maintaining a tidy workspace. Administer access badges, manage office supplies, and provide ad hoc support to staff and management. Prior office administration experience, strong organizational skills, and proactive nature crucial for this varied, hands-on role. Join Franklin Templeton for a welcoming culture that values professional growth and work-life balance. This is a part-time, 6-month fixed-term contract opportunity.
- Compensation
- Not specified
- City
- Luxembourg
- Country
- Luxembourg
Currency: Not specified
Full Job Description
At Franklin Templeton, were advancing our industry forward by developing new and innovative ways to help our clients achieve their investment goals. Our dynamic and diversified firm spans asset management, wealth management, and fintech, offering many ways to help investors make progress toward their goals. Our talented teams working around the globe bring expertise thats both broad and unique. From our welcoming, inclusive, and flexible culture to our global and diverse business, we provide opportunities to help you reach your potential while helping our clients reach theirs.
Come join us in delivering better outcomes for our clients around the world!
About the department
Franklin Templeton International Services S..r.l. is seeking an organised and proactive Office Administration and Reception professional to support the smooth day-to-day running of our Luxembourg office in Kirchberg.
This is a varied, hands-on role that combines front-of-house responsibilities with office coordination, travel support, event assistance, health and safety
administration, and broader operational support to staff and management.
How You Will Add Value
Manage incoming and outgoing mail, including registered post, DHL shipments, couriers, phone calls, and general reception duties.
Help coordinate travel arrangements including flights, trains, hotels, taxis, and travel schedules, working with BCD Travel where
required.Book meeting rooms and offices, allocate visitor parking, arrange lunches and refreshments, prepare meeting spaces, and ensure rooms are cleared and reset after use.
Support daily and weekly office operations, including conducting officer tracking, invoice checking and approval, supplier ordering, and maintaining a tidy and professional office environment.
Administer access badges for visitors and new starters, manage replacements for lost or damaged cards, and prepare quarterly
access reports for Belgian residents for tax purposes.Handle monthly and ad hoc orders for office, kitchen, coffee, and water supplies, liaising with external suppliers and service providers.
Respond to ad hoc staff and management requests, including
document printing, scanning, signature coordination, and support for requests from other offices.Support the Health & Safety Officer for the site, coordinating evacuation procedures.
Support a range of administrative and regulatory processes.
What Will Help You Be Successful In This Role
Previous experience in office administration, reception, team and events support, or a similar coordination role is helpful.
You learn quickly, stay calm under pressure, and are comfortable managing a wide variety of tasks at the same time.
You are highly organised, dependable, and service-oriented, with strong attention to detail and a practical, hands-on approach.
You communicate confidently with colleagues, visitors, suppliers, and senior stakeholders, and you enjoy being a key point of contact within the office.
Experience our welcoming culture and reach your professional and personal potential!
Building teams with diverse skills, backgrounds, and experiences has always been important to us. Fostering an inclusive culture where employees feel safe to share their opinions is not only beneficial for our people but also drives innovation and enables us to deliver better client outcomes. So, regardless of your interests, lifestyle, or background, theres a place for you at Franklin Templeton. We provide you with tools, resources, and learning opportunities to help you excel in your career and personal life.
Hear more from our employees
We want our employees to thrive. By joining us, you will become a part of a culture that focuses on employee well-being and provides multidimensional support for a positive and healthy lifestyle. We understand that benefits are at the core of employee well-being and may vary depending on individual needs. Whether you need support for maintaining your physical and mental health, saving for lifes adventures, taking care of your family members, or making a positive impact in your community, we aim to have you covered.
Learn more about the wide range of benefits we offer at Franklin Templeton
*Please note: the above benefits and their design & application will vary country-to-country. Also, the benefits offered to temporary employees can vary depending on the country. More information can be obtained when speaking with Franklin Templeton HR.
Franklin Templeton is an Equal Opportunity Employer. We are committed to providing equal employment opportunities to all applicants and existing employees, and we evaluate qualified applicants without regard to ancestry, age, color, disability, genetic information, gender, gender identity, or gender expression, marital status, medical condition, military or veteran status, national origin, race, religion, sex, sexual orientation, and any other basis protected by federal, state, or local law, ordinance, or regulation.
As part of our commitment to fostering a diverse and inclusive work environment, we welcome applicants with flexible working arrangements in their current roles or those seeking a flexible working pattern. We encourage you to communicate any preferences for flexible working so that we can consider this during our hiring process. Additionally, returners individuals who have taken a break from work are also encouraged to explore our job opportunities.
If you believe that you need an accommodation or adjustment to search for or apply for one of our positions, please send an email to accommodations@franklintempleton.com. In your email, please include the accommodation or adjustment you are requesting, the job title, and the job number you are applying for. It may take up to three business days to receive a response to your request. Please note that only requests for arrangements will receive a response.
