Location: Greater London, United Kingdom

The Legal Assistant will play a crucial role in coordinating and administering external legal fees and invoices, ensuring accurate and timely processing. They will also provide administrative support to the Legal Department, maintaining records and assisting with projects. This role offers an excellent opportunity for a proactive individual to develop within a professional, fast-paced environment.

Responsibilities

• Act as the primary point of contact for external legal invoice matters.
• Coordinate and maintain legal matters/projects with fee estimates.
• Process invoices accurately and manage the process efficiently.
• Assist with monthly accruals and budget tracking.
• Liaise with internal and external stakeholders to resolve invoice queries.
• Provide daily administrative support to the Legal Department.
• Maintain accurate records and documentation.
• Assist with ad hoc projects and tasks as needed.
• Ensure efficient process completion and meet deadlines.
• Handle confidential information with discretion.

Qualifications

• Excellent attention to detail and accuracy is a must.
• Strong organizational and time management skills are essential.
• Ability to prioritize workload and manage deadlines effectively.
• Strong verbal and written communication skills.
• Confident in seeking clarification and managing expectations.
• Proactive, flexible, and willing to take ownership of tasks.
• A strong team player with a positive attitude.
• Ability to handle sensitive information discreetly.
• Competent user of Microsoft Office applications.
• Previous experience in administrative, finance, or legal operations is desirable.

We are seeking a Legal Fees & Administration Assistant to join our EMEA/APAC Legal Department. The role focuses on legal invoice and matter management, as well as broader administrative support for the department's smooth operation.