Main Purpose

• Take responsibility on all aspects of a trade in the full lifecycle of the shipment
• Coordinate between internal divisions and external counterparties

Knowledge, Skills and Abilities

• Minimum 2 years apprenticeship and commercial experience (knowledge on international trade and logistics is preferred)
• Good command in English, PC literacy
• Ability to be flexible and work to deadlines and under pressure
• Communication skill and problem-solving skill are very important
• Sensitive on numbers and able to identify the profit/loss in full course of the shipment
• Able to work in details while maintaining full picture of the shipment
• Efficient and well-organized, able to take responsibility, performance driven

Key Responsibilities

1. Contract preparation

• Coordinate with contract admin to draft the contract
• Coordinate internally and externally to reach agreement on the contractual clauses

2. Manage Exposures

• Ensure the payments can be only affected against contractual documents
• Prepare and book the cargo invoices
• Monitor the cargo exposure on day to day basis
• Ensure LCs are fully workable and LC presentation can be made timely

• Other types of payments incl. T/T, DP, credit, RMB L/C

• VAT forecast and collection for domestic shipments

3. Logistics

• Logistics arrangement including bulk, container, rail, truck, barge, warehouse etc.
• Coordinate to prepare the issuance of shipping documents
• Screen the service provider and report incidents happened
• Conduct Due Diligence check on storage locations
• Ensure the business/commodity/quality are in compliance with customs and local regulations

4. Quantity and Quality management

• Nominate surveyor and send out supervision appointments
• Arrange for assay analysis and ensure the result can be reported on time
• Coordinate to resolve the onsite issues on quantity and quality

5 Stock

• Identify the stock type and arrange for stock inspection per company rules
• Coordinate with warehouse to reconcile the stock position
• Organize stock audit if required

6. Hedging and pricing

• Calculate the hedging quantity
• Enter hedge and adjust if required
• Ask for QP optionality declaration
• Coordinate the pricing orders between customers and DD, collect pricing confirmations.

7. System

• Prompt and timely update on operations system
• Use system reports to control the shipment flow/accurate data entry/exposures, evaluate the common issues to save operational cost

Key Relationships          

• External counterparties, including suppliers, receivers and service providers
• Internal: traders, deals desk, finance, credit, accounting, tax, legal in shanghai and other offices