Global Mobility and Immigration Support Senior Specialist

The Global Mobility & Immigration (GM&I) function is a newer function within Millennium and undergoing rapid growth, this role is key in the success of this wider function build and development. The successful candidate will have a strong interest in Global Mobility and Immigration and will be supporting the teams based in London and New York, with case load management and vendor initiations and management.

Overview:

The Global Mobility person will play a critical role in supporting the administrations and operational aspects of the company’ global mobility programs. This role will ensure smooth transitions for employees relocating internationally, manage documentation, and coordinate with various stakeholders to provide a seamless mobility experience.

Key Responsibilities

Mobility Administration:

• Manage and maintain accurate records of all mobility assignments, ensuring compliance with firm policies and legal requirements.
• Prepare and process mobility-related documentation, including assignment letters, visa applications, work permits, and relocation agreements.
• Coordinate with external vendors and service providers (e.g., relocation companies, immigration advisors) to facilitate employee relocations.

Compliance and Reporting:

• Monitor and track visa and work permit expiration dates, ensuring timely renewals and compliance.
• Prepare regular reports on global mobility activities, costs, and trends for management review.

Process Improvement:

• Identify opportunities to enhance global mobility processes and systems, contributing to continuous improvement initiatives.
• Stay updated on industry trends, best practices, and regulatory changes affecting global mobility.

Qualifications:

• Bachelor’s Degree required; 6-10 years’ experience preferred with a strong interest in Global Mobility & Immigration
• Strong knowledge of global mobility processes, immigration laws, and tax implications related to international assignments.

Skills Required:

• Excellent organizational skills with a keen attention to detail; Strong communication and interpersonal skills, with the ability to interact effectively with employees at all levels.
• Proficiency in Microsoft Office Suite and experience with HRIS systems.
• Cultural sensitivity and an understanding of the challenges faced by expatriates.
• Ability to adapt to changing priorities and manage multiple tasks in a fast-paced environment; Good sense of urgency and time management
• Highly organized and attention to detail; demonstrates thoroughness and strong ownership of work
• Ability to work collaboratively in a team environment and build effective working relationships, but also the ability to work independently
• Ability to maintain a high degree of confidentiality
• Interest in developing a foundation of technical expertise across areas such as tax, social security and immigration and how these interact with the policies, processes and case management as the function develops.