Bulge Bracket Investment Banks

Posted 12 days ago

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The HR Operations Associate in Luxembourg oversees HR services, ensuring timely delivery and local compliance. Key responsibilities include partnering with centralized HR teams, managing recruitment and onboarding, handling employee queries, and coordinating records management. This role also involves providing Luxembourg legal expertise, supporting risk oversight, and maintaining detailed Standard Operating Procedures. Requiring generic HR experience, this 18-month contract calls for strong prioritization skills, project management, self-organization, and autonomy. Fluency in English and excellent Microsoft Office skills are essential.

Compensation: Not specified
City: Not specified
Country: Luxembourg

Full Job Description

Location: Luxembourg

Become an integral part of our HR Operations team where each day will be unique bring a positive attitude, entrepreneurial spirit and get ready to dive in.

As an HR Operations Associate, you will ensure the timely and accurate delivery of HR operational services in Luxembourg by overseeing centralized execution, completing local HR activities, and acting as a subject matter expert (SME) on complex cases. Monitor and advise on operating model changes driven by regulatory and legal developments, and execute a range of HR operational activities.

Job responsibilities

Partner with centralized HR functions to ensure accurate, on-time completion of all Luxembourg country deliverables.
Support recruitment and onboarding administration, including employment contract and addendum preparation, Right to Work checks, and Day 1 employee induction.
Monitor and manage employee queries via the HR Answers tool and HR mailboxes, coordinating resolutions and escalating issues as needed; support a broad range of queries from HR partner teams and employees.
Manage documentation for local HR activities and coordinate records management; ensure the firms requirements are applied to the creation, storage, retention, and destruction of JPMorgan records, following correct filing protocols for both paper and electronic documentation.
Provide support for risk and control oversight, complete required regulatory reporting, assist with audit preparation and actively participate in internal and external audits, provide Luxembourg and regional legal/regulatory expertise and oversight for HR activities, and ensure local compliance with global data privacy requirements.
Maintain detailed Standard Operating Procedures (SOPs) for all workstreams.
Contribute to HR projects and new work items as required.

Required qualifications, capabilities and skills

Generic HR experience, ideally in an international environment.
Strong ability to prioritize and meet deadlines in a target-driven environment.
Experience planning and executing projects of varying size/complexity across areas such as recruitment, onboarding, offboarding, payroll, reward, recognition, and regulatory/legal change.
High level of self-organization and ability to manage multiple tasks simultaneously.
Rigorous, proactive, autonomous; strong interpersonal and communication skills.
Ability to build strong partnerships across the firm and with external partners.
Good working knowledge of Luxembourg labour laws, regulations, and market practice.
Fluent in English.
Excellent Microsoft Office skills (especially Excel and PowerPoint).

Preferred qualifications, capabilities and skills

French language is an asset.

Become an integral part of our HR Operations team where each day will be unique bring a positive attitude, entrepreneurial spirit and get ready to dive in.

Full Job Description

Location: Luxembourg

Become an integral part of our HR Operations team where each day will be unique bring a positive attitude, entrepreneurial spirit and get ready to dive in.

Job responsibilities

Partner with centralized HR functions to ensure accurate, on-time completion of all Luxembourg country deliverables.
Support recruitment and onboarding administration, including employment contract and addendum preparation, Right to Work checks, and Day 1 employee induction.
Monitor and manage employee queries via the HR Answers tool and HR mailboxes, coordinating resolutions and escalating issues as needed; support a broad range of queries from HR partner teams and employees.
Manage documentation for local HR activities and coordinate records management; ensure the firms requirements are applied to the creation, storage, retention, and destruction of JPMorgan records, following correct filing protocols for both paper and electronic documentation.
Provide support for risk and control oversight, complete required regulatory reporting, assist with audit preparation and actively participate in internal and external audits, provide Luxembourg and regional legal/regulatory expertise and oversight for HR activities, and ensure local compliance with global data privacy requirements.
Maintain detailed Standard Operating Procedures (SOPs) for all workstreams.
Contribute to HR projects and new work items as required.

Required qualifications, capabilities and skills

Generic HR experience, ideally in an international environment.
Strong ability to prioritize and meet deadlines in a target-driven environment.
Experience planning and executing projects of varying size/complexity across areas such as recruitment, onboarding, offboarding, payroll, reward, recognition, and regulatory/legal change.
High level of self-organization and ability to manage multiple tasks simultaneously.
Rigorous, proactive, autonomous; strong interpersonal and communication skills.
Ability to build strong partnerships across the firm and with external partners.
Good working knowledge of Luxembourg labour laws, regulations, and market practice.
Fluent in English.
Excellent Microsoft Office skills (especially Excel and PowerPoint).

Preferred qualifications, capabilities and skills

French language is an asset.

Become an integral part of our HR Operations team where each day will be unique bring a positive attitude, entrepreneurial spirit and get ready to dive in.

HR Operations Associate – 18 months contract

Full Job Description

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