Location: Sydney, NSW, Australia

Join a dynamic team where your proactive approach and attention to detail will help drive business success. As an Executive and Team Assistant, you’ll play a key role in supporting senior leaders and collaborating with talented colleagues. This is an opportunity to grow your career, make an impact, and be part of a supportive, high-performing environment.

As an Executive and Team Assistant in the Asset Management team, you provide comprehensive support to the CEO and the broader Sales team. You excel in a fast-paced environment, demonstrate sound judgment in prioritizing tasks, and know when to escalate issues. You work closely with colleagues, fostering a collaborative and positive team culture.

Job Responsibilities

• Maintain complex and detailed diaries for multiple stakeholders across various time zones, ensuring seamless coordination for senior leaders and team members
• Liaise with internal and external stakeholders to organize meetings, events, and logistics, ensuring all arrangements are efficient and client-focused
• Produce high-quality emails and messages for individuals at all levels of the organization, exercising discretion in sharing information
• Arrange and coordinate domestic and international travel for the team, adhering to travel and expense policies
• Process invoices and expense claims in a timely manner, ensuring compliance with guidelines and acting as a subject matter expert for policies and procedures
• Work cooperatively with other assistants and team members, fostering a positive and collaborative environment
• Support regular activities independently and proactively communicate any issues or delays
• Lead and coordinate ad hoc projects and team events as requested, ensuring successful execution and attention to detail
• Demonstrate strong judgment in managing competing priorities, knowing when to escalate urgent matters and how to effectively prioritise tasks

Required Qualifications, Capabilities, and Skills

• Diploma in Business Administration, Secretarial Studies, or equivalent qualification
• Minimum 5 years’ experience as an Executive Assistant or Team Assistant supporting senior leaders
• Advanced proficiency in Microsoft Office suite (Word, Excel, PowerPoint, Outlook)
• Demonstrated ability to manage complex diaries and coordinate meetings across time zones
• Proven experience arranging domestic and international travel and processing expense claims
• Strong organizational skills with the ability to manage multiple responsibilities and prioritize effectively
• Excellent written and verbal communication skills
• High level of discretion and judgment, especially when handling confidential information
• Ability to work collaboratively in a team environment
• Reliable, motivated, and flexible approach to work

Preferred Qualifications, Capabilities, and Skills

• Experience supporting senior leaders in financial services or asset management
• Track record of leading successful team events or ad hoc projects
• Familiarity with travel and expense management systems
• Ability to adapt quickly to changing priorities and work independently
• Strong stakeholder management and relationship-building skills
• High level of emotional intelligence and professionalism
• Experience working in a fast-paced, deadline-driven environment

Drive team success by providing proactive support to senior leaders and collaborating across a dynamic environment.