Asset & Wealth Management, Asset Management Private - Debt Capital Markets, Administrative Assistant, New York
Posted 17 days ago
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Administrative Assistant supporting multiple Managing Directors and teams within Debt Capital Markets, providing high-level executive support in a fast-paced, confidential environment. Responsibilities include complex calendar management, coordinating domestic and international travel (including visas), handling high-volume calls, expense reporting, and preparing business correspondence. The role requires strong MS Office skills, discretion, excellent communication, and typically 4-6 years of relevant experience in financial services or a similar complex setting.
- Compensation
- $70,000 – $110,000 USD
- City
- New York City
- Country
- United States
Currency: $ (USD)
Full Job Description
Job Summary & Responsibilities:
- Provides administrative support to multiple Managing Directors in the Debt Capital Markets business and their teams in a complex team environment; provides backup team support as needed across Alts Investing
- Maintain and coordinate complex and extremely detailed calendars including senior-level internal/ external meetings and conference calls; prioritizes meeting requests and related logistics.
- Manages high volume of phones calls and interacts with high level business leaders and clients in a professional and effective manner.
- Handles highly confidential and sensitive client information with utmost discretion.
- Responds and follows up on client requests in a timely manner.
- Coordinates a high volume of domestic and international travel arrangements, including visa procurement; processes expense reports in a timely manner.
- Prepares and distributes business correspondence, signatures, memos, letters, reports or other documents as requested.
- Responsible for participation in ad-hoc and general administrative duties (copying, filing, faxing, archiving, shipping, supplies etc.), ad-hoc projects, committees and/or event planning.
- Works with conference and catering services for meetings and client engagements as needed.
- Maintains understanding of firm policies and handles certain issues independently.
Skills & Qualifications:
- Experience supporting multiple executive(s) in a complex environment, preferably in financial services, private sector or government.
- Ability to exercise excellent judgment and discretion in dealing with confidential material or handling highly sensitive information.
- Requires excellent interpersonal and communication skills, both written & verbal. Ability to display a consistent, professional degree of communication.
- Extreme attention to detail and organizational skills, with ability to prioritize tasks.
- Quick learner and self-starter with excellent anticipation skills.
- Pro-active problem solver and independent thinker; ability to follow-up as often as necessary.
- Ability to work well under pressure while maintaining high standards, adapt to unexpected events, prioritize and multi-task in a dynamic but deadline driven environment.
- Highest degree of integrity, professionalism, and diplomacy is required.
- Strong proficiency in MS Word, Excel, PowerPoint and Outlook is required.
- Familiar with expense platforms such as SAP Concur
- Supportive team player with a positive attitude.
- Ideal candidate has at least 4-6 years of experience.
Salary Range
The expected base salary for this New York, New York, United States-based position is $70000-$110000. In addition, you may be eligible for a discretionary bonus if you are an active employee as of fiscal year-end.
Benefits
Goldman Sachs is committed to providing our people with valuable and competitive benefits and wellness offerings, as it is a core part of providing a strong overall employee experience. A summary of these offerings, which are generally available to active, non-temporary, full-time and part-time US employees who work at least 20 hours per week, can be found here.
