Posted 16 days ago
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The role provides administrative, PA and event management support as part of a small team within the Agency for Scotland's Devolved Nations network, primarily assisting two Bank Agents and collaborating with other Personal Assistants. Responsibilities include diary management, using a CRM to record intelligence, updating information and filing, and organizing meetings and events for policymakers. The role is hybrid, based in Glasgow with a minimum one day a week in the office, and offers opportunities to participate in Working Groups and wider Agency Network initiatives for personal development.
- Compensation
- £25,760 – £28,980 GBP
- City
- Glasgow
- Country
- United Kingdom
Currency: £ (GBP)
Full Job Description
Location: Glasgow, United Kingdom
Location: Glasgow
This role will primarily provide support to two of the Banks Agents, but you will also work in conjunction with the other Personal Assistants in the Devolved Nations Team. The role is varied, requiring good administrative and communication skills when interacting with businesses and organisations outside the Bank as well as colleagues in the Agency Network and elsewhere in the Bank. It offers opportunities to draw on your existing skills and for personal development.
Role Description
The role provides administrative, PA and event management support as one of a team, focusing on business contact meetings and events within a Team of three Agencies. The successful applicant will also have the opportunity to get involved with interesting and diverse work that spans the Agency Network, including in Working Groups. There are opportunities to grow and develop the role over time, according to an individuals skills and aspirations.
The Agency for Scotland has an office in Glasgow; the Bank of England has flexible ways of working norms balancing in the office time and remote working from home. There is an expectation to come into the office to engage with the team at a minimum one day a week (note requirements might change as guidelines evolve).
Responsibilities include:
- Arranging diary appointments, primarily with external business contacts, for two Agent diaries per FTE on average, including advising / deciding on who to visit.
- Making use of a Customer Relations Management (CRM) system to record and monitor intelligence gathering.
- Carry out business as usual (BAU) processes including updating contact information on the CRM system, updating the filing system and inputting qualitative and quantitative information collected as part of visits and events.
- Organising the logistics and briefing documents of policymaker visits, including arranging events, speeches and transport.
- Organising presentation and panel events, and managing related attendee lists, including online briefings.
- Attending and participating in team meetings to help plan and prioritise work.
- Being alert to, and suggesting, improvements to processes to help enhance the efficiency of our work.
- Work with the data scientists, research assistants and senior administrators to incorporate changes to processes and the use of technology.
- Monitoring the Agencys expenditure and producing budget reports where required.
- Monitoring the Agencys main email account.
- Providing support and cover for other Agencies when required, usually done remotely.
- Expenses for the Agents.
- Booking hotels and events.
- Office admin.
- A Personal Assistant may be selected to lead a peer group, representing the group in meetings with HODs and the Management Teams.
- A PA can get involved in a range of workstreams via membership of a Working Group.
Minimum criteria
- Proven skills in organisation, prioritisation and time management, with an ability to manage multiple tasks simultaneously
- Be able to work autonomously with limited day-to-day management direction
- Have a good understanding of Microsoft Office
Essential criteria:
- Ability to communicate effectively with external stakeholders, often senior business managers.
- Be a good team player
Desirable criteria:
- Some experience of CRM would be an advantage
- Experience in arranging functions and events
- An interest in and some understanding of the economic and business issues in which the Bank is involved
- Some experience of data analysis and problem solving
- Currently a non-contributory, career average pension giving you a guaranteed retirement benefit of 1/80th of your annual salary for every year worked. There is the option to increase your pension (to 1/65th) or decrease (to 1/105th) in exchange for salary through our flexible benefits programme each year. The Bank has the discretion to vary standard accrual rates and dial up and dial down rates at any time and to withdraw dial up and dial down options at any time.
- A discretionary performance award based on a current award pool.
- An 8% benefits allowance with the option to take as salary or purchase a wide range of flexible benefits.
- 26 days annual leave with option to buy up to 12 additional days through flexible benefits.
- Private medical insurance and income protection.
The Bank of England welcomes applications from all candidates, but as a UK Visas and Immigration (UKVI) approved sponsor, we have a responsibility to comply with the Immigration Rules and guidance. As such, our ability to employ individuals who require sponsorship for immigration purposes is limited. The Bank cannot guarantee that you and / or the role you are applying for will be eligible for sponsorship and that any application made to UKVI will be successful. Eligibility will therefore be considered on a case by case basis.
